Grant Contract and Budget Associate - Milwaukee, United States - Marquette University

Marquette University

Verified Company

Milwaukee, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world.

Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:

The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others.

These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including
medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off to start, and tuition benefits for employees, spouses, and dependents with no payback requirement For more information, please view the
2024 Total Rewards Guide**.

The Grant Contract and Budget Associate provides grant contract and budget support across disciplines by performing various contractual, accounting, clerical, and monitoring functions to ensure all grant dollars are managed in accordance with sponsor restrictions and sponsor reporting requirements are met in a timely and organized fashion.

This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Responsibilities:

1. Assist the Contract Administrator in preparing and tracking of basic subaward and other contractual agreements with collaborators.

Send out and track outgoing sub-award forms and ensure completion of and track incoming sub-award forms, and assist with sub-recipient monitoring.
Perform detailed account analyses as required to troubleshoot problems, verify accuracy, determine contract amounts, or provide data to funding agency.
Answer general inquiries from faculty regarding status of their account and remaining balances, as well as the status of any subaward agreements.
Track subaward agreements in the university's electronic grant management system.
Prepare and send correspondence to faculty members with active grant accounts and external subcontractors to remind them of reporting and other grant administration deadlines.
Ensure that appropriate key personnel complete the Financial Conflict of Interest module, track any necessary reporting, and answer basic questions.
Assist faculty in developing extramural proposals with emphasis on a budget that is accurate, complete and in compliance with sponsor regulations as well as University Business Policies and Procedures.
Review incoming award documentation to determine if the award was made as proposed or if the sponsor is proposing changes, review sponsor requirements to ensure they are acceptable from a financial standpoint and prepare the incoming award documentation and acknowledgments for endorsement by Executive Director.
Identify all the rules and regulations that govern awards, obtain and/or know where to find complete copies of those regulations, relay that information to grant recipients and University personnel as appropriate.
Prepare pertinent documentation to request new restricted account numbers from the Comptroller's Office, disseminate new account information to the project directors when the account becomes available and prompt appropriate parties to initiate paperwork for time sensitive budget items.
Monitor grant accounts to identify potential over

- and under-expenditure problems, inform the grant holder of such problem and jointly formulate a plan of action to correct the problem.

Prepare for and participate in university-wide training in grant administration matters and University Policies and Procedures.
Maintain all grant-related files in an organized manner, making it possible for all staff members to find pertinent documents in a timely manner

Required Knowledge, Skills and Abilities

A High school diploma or equivalent is required.

Three to five years of related experience in accounting, contracting, and/or grants administration.

Ability to work in a customer service-oriented environment.

Excellent oral and written communication skills, interpersonal skills, and the ability to deal with diverse constituencies.

Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.

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