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Needham

    Office Manager - Needham, United States - Alarm

    Alarm
    Alarm Needham, United States

    1 week ago

    Default job background
    Part time
    Description

    Ensures that all Building36 employees are supported and have the resources needed to do their jobs effectively. Ensure that Building36 company culture and standards are reflected in the office space and level of customer service provided to all employees and guests.

    RESPONSIBILITIES

    The Office Administrator's primary job responsibilities will include:

  • Offering outstanding customer service, both written and verbal to our customers (internal and external).
  • Responding/resolving employee requests for facilities/administrative support.
  • Facilitate new employee onboarding and IT requests.
  • Ensure workspaces, conference rooms, and common areas are well-maintained and fully operational.
  • Manage facility service vendors relationship and onsite repair/service schedules.
  • General upkeep of common/public areas, and conference rooms, ensuring supply levels and equipment operation are satisfactory.
  • Working closely with Facilities projects such as moves, small renovations, and daily tours to ensure the office is in great condition.
  • Other projects as assigned frequently include filing, mailing, shipping, copying, etc.
  • Facilitating meetings by maintaining conference room schedules and tidying conference rooms.
  • Assisting with filing expense reports.
  • Mailing invoices, checks, and other correspondence.
  • Ensuring cost-effective procurement of office supplies to meet the needs of the employee base.
  • Assist with on-boarding and off-boarding duties as needed.
  • Facilitate logistics of internal team meetings. Working with local hotels and restaurants to meet the needs of our team meetings.
  • Monday to Friday, 10:00 AM - 2:00 PM, with flexibility.
  • Other duties as assigned.

    • REQUIREMENTS

  • High energy level and ability to prioritize competing requests.
  • Outstanding interpersonal, communication, and customer service skills including a flexible and positive attitude.
  • A very high degree of personal integrity including the ability to manage sensitive or confidential information.
  • Strong organizational skills and the ability to manage multiple processes and priorities at once.
  • Strong technical skills including proficiency in Outlook, Excel, and Word, as well as proficiency using standard office equipment such as a copier, postage machine, fax, printer, and postage station.
  • Ability to communicate orally and in writing, in a clear and concise manner.
  • Ability to adapt to changing work requirements

    • WHY WORK FOR Building36?

  • Collaborate with outstanding people: We hire only the best. Our quality standards are high and our employees enjoy working alongside other high achievers.
  • Make an immediate impact: New employees can expect to be given responsibility for bringing new technologies to the marketplace within weeks. You are empowered to perform as soon as you join the Building36 team
  • Gain well rounded experience: Building36 offers a diverse and dynamic environment where you will get the chance to work directly with executives and gain a broad knowledge base across multiple areas of the business.
  • Work with latest technologies: As we continue to lead the industry, we require expertise across a broad spectrum of technologies including short and long-range wireless communication, video surveillance, lighting and HVAC automation, web development, and backend application development and hosting.
  • Focus on fun: Building36 places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and an annual corporate retreat.
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