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Benefits and Compliance Specialist - Carlsbad, United States - Natural Alternatives International
2 weeks ago
Description
Summary The Benefits and Compliance Specialist is responsible for performing HR-related duties on a professional level and works closely with senior management. This position carries out responsibilities in the following functional areas: benefits administration, policy implementation, employee relations, training, performance management, employment law compliance, monthly reconciliation of payroll/benefit expenses, and preparation of benefit accruals and journal entries.
Essential Duties & Responsibilities:
Administers various human resources plans and procedures for all company personnel, assists in the development of personnel policies and procedures.
Performs benefits administration to include, change reporting, approving invoices for payment and addressing inquiries from carriers and employees.
Ensures that annual benefit open enrollment meetings, materials, system updates, payroll changes, and carrier information requests are prepared timely and accurately. This includes coordinating carrier connections/EDI files.
Manages and coordinates all leaves of absence activities to include FMLA, CRFA, PDL. Prepares leave of absence letters and explains leave of absence process to employees.
Serves as point of contact for annual 401(k) audit and ensures that auditor requested reports are provided in a timely manner. Reconciles internal payroll records to Fidelity reports and investigates any discrepancies and/or addresses all auditor inquiries.
Serves as point of contact for annual workers compensation audit and ensures that auditor requested reports and forms are provided in a timely manner. Prepares and reconciles requested reports and addresses inquiries made by auditor.
Compiles data for statutory OSHA compliance and reporting and other information required by the Environmental Health & Safety Specialist pertaining to workers compensation claims.
*Acts as corporate safety representative for 2nd floor of corporate office. Includes monthly safety inspections and providing employee reports to EHS Specialist on a monthly basis
Creates and reconciles payroll GL reports and prepares bi-weekly payroll journal entries for entry into BaaN.
Prepares monthly benefit allocation, PTO, Floating Holiday and payroll accruals in accordance with accounting department deadlines for entry into BaaN.
Reviews employee and company ACA data in ADP and ensures form 1094-C and employee 1095s are complete and accurate.
Prepares and files statutory reports such as EEO-1, California Pay Data Reporting, multiple worksite reports, CMS reporting, and all other ad-hoc reporting as required.
Coordinates on-going and biennial Harassment & Discrimination prevention training for all employees.
Investigates and collaborates with company management to resolve employee issues or concerns.
*Manages the exit process for employees leaving the company.
Maintains human resources information records and compiles reports from the ADP database.
Evaluates and recommends improvement to HR processes and procedures to continually meet the needs of the HR Department.
Maintains compliance with federal and state regulations concerning employment.
Maintains confidentiality and remains open to others ideas with willingness to try new concepts.
Performs other related duties as required and assigned
