Jobs

    Benefits and Compliance Specialist - Carlsbad, United States - Natural Alternatives International

    Natural Alternatives International
    Natural Alternatives International Carlsbad, United States

    3 weeks ago

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    Description


    Summary The Benefits and Compliance Specialist is responsible for performing HR-related duties on a professional level and works closely with senior management.

    This position carries out responsibilities in the following functional areas:
    benefits administration, policy implementation, employee relations, training, performance management, employment law compliance, monthly reconciliation of payroll/benefit expenses, and preparation of benefit accruals and journal entries


    Essential Duties & Responsibilities:

    • Administers various human resources plans and procedures for all company personnel, assists in the development of personnel policies and procedures.
    • Performs benefits administration to include, change reporting, approving invoices for payment and addressing inquiries from carriers and employees.
    • Ensures that annual benefit open enrollment meetings, materials, system updates, payroll changes, and carrier information requests are prepared timely and accurately. This includes coordinating carrier connections/EDI files.
    • Manages and coordinates all leaves of absence activities to include FMLA, CRFA, PDL. Prepares leave of absence letters and explains leave of absence process to employees.
    • Serves as point of contact for annual 401(k) audit and ensures that auditor requested reports are provided in a timely manner. Reconciles internal payroll records to Fidelity reports and investigates any discrepancies and/or addresses all auditor inquiries.
    • Serves as point of contact for annual workers compensation audit and ensures that auditor requested reports and forms are provided in a timely manner. Prepares and reconciles requested reports and addresses inquiries made by auditor.
    • Compiles data for statutory OSHA compliance and reporting and other information required by the Environmental Health & Safety Specialist pertaining to workers compensation claims.
    • Creates and reconciles payroll GL reports and prepares bi-weekly payroll journal entries for entry into BaaN.
    • Prepares monthly benefit allocation, PTO, Floating Holiday and payroll accruals in accordance with accounting department deadlines for entry into BaaN.
    • Reviews employee and company ACA data in ADP and ensures form 1094-C and employee 1095's are complete and accurate.
    • Prepares and files statutory reports such as EEO-1, California Pay Data Reporting, multiple worksite reports, CMS reporting, and all other ad-hoc reporting as required.
    • Coordinates on-going and biennial Harassment & Discrimination prevention training for all employees.
    • Investigates and collaborates with company management to resolve employee issues or concerns.
    • Maintains human resources information records and compiles reports from the ADP database.
    • Evaluates and recommends improvement to HR processes and procedures to continually meet the needs of the HR Department.
    • Maintains compliance with federal and state regulations concerning employment.
    • Maintains confidentiality and remains open to others' ideas with willingness to try new concepts.
    • Performs other related duties as required and assigned
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