Senior Buyer - Columbus, United States - Muscogee County Schools

Description

The Muscogee County School District has up to 6,000 employees from all backgrounds. We offer opportunities for everyone including support personnel, teachers, leaders, tradespeople, and much more.

Join the Muscogee County School District in "Creating We" in an environment that values the unique experiences and perspectives each of us bring to our community.

WE recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

POSITION TITLE:

Senior Buyer

FLSA:

Non-Exempt

SALARY:

$22.43 hourly

WORK DAYS:

240

LOCATION:

Division of Financial Services/MCPEC

REPORTS TO:

Purchasing Manager

Primary Function: The job of Senior Buyer is done for the purpose/s of supporting the school district's strategic plan to ensure efficient and effective use of resources through proper procedures in the purchase of products and services.

Updated Job Description

REQUIREMENTS:

1. Educational Level:

Targeted, job related education with study in job-related area; Associates Degree preferred.

2. Requirements:

Job related testing may be required. Additional pre-employment testing may be required.

3. Certificates/Licenses:

Certified Professional Public Buyer preferred; NIGP classes preferred.

4. Experience:

Job related experience with increasing levels of responsibility is desired. Associates Degree preferred. One to three years full time experience in a purchasing department as a public buyer is desirable. Accounting experience is also desirable.

5. Physical Activities:

Routine physical activities that are required to fulfill job responsibilities

6. Knowledge, Skills, & Abilities:

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: Microsoft Office including Excel.

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: strong written and verbal skills, excellent customer service skills; ability to write simple correspondence, ability to effectively present information in one-on-one and small group situations, and familiarity with common terminology relating to procurement.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment.

Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, maintaining confidentiality, being organized, communicating with diverse groups.

ESSENTIAL DUTIES:

1. Demonstrates prompt and regular attendance.
2. Authorizes purchases orders, contracts, solicitations for purpose of ensuring compliance with district, local, state, and federal regulations, policies and procedures in the absence of the Director of Purchasing.
3. Fostering a collaborating and teamwork environment to ensure that all aspects of planning, scheduling, and purchasing logistics are effectively managed across multiple departments.
4. Ensure that all requests for purchases submitted to the Board of Education for approval comply with MCSD board policy to maintain transparency, accountability, and compliance with legal and regulatory requirements.
5. Prepares written solicitations for distribution to vendors, forwards bids notices, arranges bid packets, conducts bid openings, maintains bid files, and assists in awarding contracts.
6. Attends a variety of meetings (e.g. workshops, staff meetings, etc.) for the purpose of sharing information within the department and the district.
7. Communicates with vendors and school district employees for the purpose of coordinating product and pricing information, resolving problems and discrepancies, and clarifying issues related to bids, invoices, orders, and deliveries.
8. Coordinates with other staff (e.g. projects, preparation for school openings, etc.) for the purpose of completing projects/work orders efficiently.
9. Maintains vendor management system to include vendor registration, vendor files, and bidder file for the purpose of ensuring an effective work unit.
10. Maintains documentation (e.g. performs pricing analysis and product evaluation; analyze vendor responses for compliance, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
11. Maintains a wide variety of fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
12. Performs technically responsible duties related to the sourcing and procuring of products and services (e.g. assists Purchasing Manager in developing solicitation documents; recommends contract awards to Purchasing Manager, etc.) for the purpose of ensuring compliance with laws, codes, regulations, procedures, and practices.
13. Performs functions related to vendor W-9 tax form and 1099 form management for the purpose of communicating information and ensuring adherence to established internal controls.
14. Prepares a variety of written materials (e.g. reports, procedures, transmittals, etc.) for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
15. Working knowledge of the organization's P-card and travel program including the travel reimbursement of employee expended personal funds. Safeguarding compliance with policies and regulations.
16. Provides guidance to other department members in the absence of the Purchasing Manager for the purpose of daily continuity of purchasing services.
17. Provides training and assistance to school district employees concerning purchasing processes, the use of the purchasing system, and the proper purchasing card procedures for the purpose of employee training and development.
18. Researches a variety of work-related topics (e.g. changes in methods relating to purchasing, new software, etc.) for the purpose of ensuring the department is up-to-date in the purchasing field.
19. Performs other related duties as assigned for the purpose of ensuring the efficient, effective functioning of the work unit.