Office Assistant/bookkeeper - Tolland, United States - BRM Industries

Description

Under supervision of the Owner, this position provides administrative support for the company with mínimal oversight, with an emphasis on responsibilities related to bookkeeping.

Performs duties such as financial record keeping, payroll, creating invoices, purchasing supplies, and working on special projects. Deals with customers, a diverse group of important contacts. Independent judgment is required to plan, prioritize, and organize diversified workload.

Bookkeeping responsibilities include the computing, classifying, and recording of financial transactions to ensure the financial records of the organization are accurate; performing routine financial calculations and general ledger duties; checking the accuracy of calculations performed by other employees.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Recording daily financial transactions, including purchases, receipts, sales and payments using Sage 300 software.
• Invoicing customers, entering bills from invoices, and receivers for purchases.
• Follows up with customers on past due invoices.
• Generates weekly AP/AR reports.
• Ensures the financial records of the organization are accurate.
• Reconciles or notes and reports discrepancies found in records.
• Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Complies with federal, state and company policies, procedures and regulations.
• Receives, records and banks cash, checks and vouchers.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Maintains and updates filing system for the department. Retrieves information from files when needed.
• Purchase order entry, job traveler creation, and

Competencies

• Financial Management.
• Ethical Conduct.
• Thoroughness.
• Performance Management.
• Technical Capacity.
• Personal Effectiveness/Credibility.
• Thoroughness.
• Collaboration Skills.
• Communication Proficiency.
• Flexibility.

Office Experience:
General, Scheduling; Telephone Skills; Typing, Documentation Skills; Meeting Planning; Verbal Communication; Written Communication; Dependability; Attention to Detail; Administrative Writing Skills

• Spelling, vocabulary, math and grammar skills appropriate to the level of the position.

Supervisory Responsibility
This position has no supervisory responsibilities.


Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands
This is largely a sedentary role; however, some filing and general cleaning is required.

This would require the ability to lift files and cleaning tools, open filing cabinets, and bend, stretch, or stand as necessary.

Position Type and Expected Hours of Work

Days and hours of work depend on part-time status, flexible schedule are generally Monday through Friday during business hours of 7:30am-4:30pm.

Travel
No travel is expected for this position.


Required Education and Experience

• High school diploma or equivalent.
• Solid understanding of bookkeeping principles.
• A minimum of two years' bookkeeping experience using QuickBooks or Sage 300 software.
• Proficient using a PC in a Windows environment
• Intermediate experience with the

Microsoft Office Suite:
Outlook, Word & Excel.

• Shoptech E2 ERP / Manufacturing software a plus.

Preferred Education and Experience

• Associate's degree.
• AIPB (American Institute of Professional Bookkeepers), NACPB (National Certification of Certified Public Bookkeepers) or similar certification.
• Three to four years of related experience using QuickBooks or Sage 300 software.
• Two or more years of administrative experience.
• Experience using Manufacturing software for scheduling, order entry, inventory, and purchasing functions.

Additional Eligibility Qualifications
None required for this position.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.


Note:

Current employee in this role is retiring, cross training and shadowing opportunity is present.


Job Type:
Part-time


Pay:
From $20.00 per hour

Expected hours: 30 per week


Benefits:

• Flexible schedule
• Paid time off