Facilities Admin Support I - Roseville, United States - Penumbra

Penumbra

Verified Company

Roseville, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

The Facilities Administrative Support I is responsible for coordinating the day-to-day functions such as supply oversight, complex filing, event and meeting planning, coordinating calendars and accommodations, and overall office support.

Provides administrative support to other departments as needed.

Having the knowledge and skills to be able to use your own judgement and be able to receive mínimal instruction will be essential to complete daily work.

What You'll Work On:

Assist Facilities and Unified Communications with event planning and meeting support, this includes coordinating setup, event teardown, and cleanup
Coordinate orders, inventory and distribution of office supplies, janitorial supplies, coffee, tea, and related supplies as it relates to the needs of Site Services, events, and meeting support
Coordinate arranging offsite visits for staff, often located outside main Alameda campus by identifying clients' requirements and expectations for each event/visit
Support various Facilities teams (such as Technicians, Project Staff, General Office Staff, Unified Communications, Equipment Maintenance, EH&S, Security, Fitness Center, etc.)
Order and set up purchase orders for other items, such as office furniture, conference room items, production related special requests, etc., as needed. This includes working with any suppliers, caterers, etc. on any onsite logistics and equipment needs
Anticipate needs of users and making preparations against any potential risks
Maintain and execute Essential Certificate coordination for vendors that come onsite
Assist with oversight of accommodation for employees visiting from out of town
Assist in coordination with departments for onboarding and desk set up for new hires
Organize, oversee file restructure, and maintain physical and electronic facilities files such as contracts, certificate of insurance, agreements, statements of work, etc.
Provide administrative support for other departments as requested.
Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
Ensure other members of the department follow the QMS, regulations, standards, and procedures.
Perform other workrelated duties as assigned. *Indicates an essential function of the role

What You Bring:

High School or GED with 1+ years of increasingly responsible administrative experience, or an equivalent combination of education and experience

Excellent written, verbal, and interpersonal skills are required
High level of proficiency with Microsoft Office tools and Adobe Products
Ability to prioritize assignments in a fastpaced multitask environment
Organized, detailoriented, and proficient in mathematics
Strong oral, written, and interpersonal communication skills

Working Conditions

General office, laboratory, and cleanroom environments.
Willingness and ability to work on site. May have business travel from 0% 5%.
Requires some lifting and moving of up to 25 pounds.
Potential exposure to bloodborne pathogens.
Must be able to move between buildings and floors.
Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
Must be able to move within the office and access file cabinets or supplies, as needed.
Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

What We Offer

A collaborative teamwork environment where learning is constant, and performance is rewarded.
The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and longterm disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies.

Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need.

Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets.

The Penumbra logo is a trademark of Penumbra, Inc.