Administrative Staff Assistant - Trenton, United States - Newkleo LLC

Newkleo LLC

Verified Company

Trenton, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Under supervision, provides secretarial, administrative, and clerical support to the Ambassador Program Manager and Ambassadors in the Office of Minority and Multicultural Health.

Acts as principal assistant on administrative matters
Manage agendas, calendars, appointments, and travel plans for the Ambassador Program
Plans, schedules, and/or attends meetings and conferences, and when requested, prepares reports
Prepares and reviews routine correspondence, invoices, reports, and other communications for completeness and accuracy of information
Create and maintain databases and filing systems, both electronic and physical files; create and send requests for materials
Coordinate activities throughout the program or administrative unit to ensure efficiency and compliance with the department's policies.
Monitor office supplies and order new stationery and electronics as required for the Ambassador Program, in collaboration with OMMH's Administrative Assistant.
Report office progress to senior management and work with them to improve office operations and procedures.
Assist in the submission of reports and preparation of proposals and presentations as needed for the Ambassador Program
Reviews inquiries and responds with the necessary technical information and assistance in a prompt manner
Maintains liaison with other organizational units that provide support services, such as data processing, accounting, purchasing, printing, and personnel
Performs office operations including clerical work, internal reporting systems, forms, space, and office equipment; and suggests methods for office improvements.
Assists with the collection of data, and administrative reports in support of Ambassador program activities, including time and attendance records.
Investigates administrative problems and makes recommendations for solutions
Interprets administrative regulations and policies as required within the department or division.

Skills required:

Will be required to know and/or learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units, such as but not limited to MS Word, Excel, PowerPoint, Outlook, MS Teams Meetings, Zoom Meetings. Proficiency in English language (written and verbal).

Education required:

Minimum, high school diploma or GED.
Preference will be given to graduates or current students from accredited colleges or universities and those who demonstrate strong organizational, written, and verbal communication skills
.

Experience required: