Executive Assistant - Naples, United States - Guadalupe Center Inc

Guadalupe Center Inc Naples, United States

4 weeks ago

Description

Job Type

Full-time

Description

SUMMARY

The individual in this position provides support to the President, Vice President of Programs, Philanthropy Department, and Board of Trustees. It is essential that all interaction be professional and of high quality. Confidential information will be handled on a regular basis. Maintaining confidentiality is a critical component of this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages calendar for the President/CEO
Provides administrative support to the Vice President of Programs
Ensures that material for Board meetings is prepared and provided to all trustees within the timelines established by the President and the Chair of the Board.
Prepares correspondence, reports and minutes of meetings for the President, committees, and the Board of Trustees
Maintains accurate Board roster and Board manual
Assists the Philanthropy Department with management of the board calendar
Develops committee meeting agendas, packets and records and transcribes the minutes as directed by the President
Attends necessary Board of Director and committee meetings
Maintains accurate files with copies of correspondence, reports, Board information, etc.
Manages all facets of the food program, including but not limited to ordering, inventory upkeep, and the submission of necessary reports to agencies as mandated
Assists with fundraising events as needed
Assumes purchasing duties as needed
Performs typing tasks, including Microsoft Word documents, Excel spreadsheets, envelopes, labels, PowerPoint presentations, and any other documents as directed by management

Other Duties: Please note this job description is designed to cover typical listing of activities, duties and/or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

SKILLS and ABILITIES

Strong written and verbal communication skills
Strong proofreading skills
Utilization of technology including the Microsoft Office components
Ability to meet deadlines
Exceptional organizational skills with the ability to prioritize tasks with minimal supervision and direction
Ability to answer the telephone, delivers messages, and place calls
Strong interpersonal skills
Outstanding attention to detail and accuracy
Consistent attendance
Flexibility in hours worked due to evening commitments and events as a component of the fundraising office
Ability to read, write and speak English fluently
Ability to pass Level II FBI background clearance and pre-employment drug screening

EDUCATION and/or EXPERIENCE

High School diploma required, Associates Degree, preferred
Experience with Microsoft Office programs
Experience with Raiser's Edge a plus

WORKING ENVIRONMENT

Works in a professional office environment
Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
Travel to meetings, functions, educational programs, and other activities as needed to achieve the goals and objectives of the organization

Guadalupe Center is an equal opportunity employer. Comprehensive benefits are offered including medical, dental, vision, life insurance and retirement plan.

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