Administrative Assistant - Brooklyn, United States - Brooklyn Community Services

Brooklyn Community Services
Brooklyn Community Services
Verified Company
Brooklyn, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Human Resources Administrative Assistant

On-Site Work Location: 151 Lawrence Street, Brooklyn NY 11201

Hours:
Full Time

Salary:
$40,000 - $45,000
Brooklyn Community Services (BCS) partners with members of the Brooklyn community to overcome obstacles on their pathway toward self-determination. Since 1866, founded on the principle of neighbors helping neighbors, BCS has worked in neighborhoods impacted by systemic poverty.

Today, we continue to strengthen communities by fostering the educational success of children, the leadership development of youth, the employment and housing stability of adults, the advancement of individuals living with disabilities, and the empowerment of seniors and families.

Through 42 programs, and over 400 staff, Brooklyn Community Services serves more than 20,000 people each year.


Position Summary:


The Human Resources Assistant plays a key role in supporting the Human Resources department by providing administrative support to the team in all functional areas.

Duties include filing & file maintenance; assisting with scheduling, onboarding tasks, invoice processing, supporting major projects and initiatives, and supporting communications for the Human Resource department.

The Human Resources Assistant must work in close and successful collaboration with other members of the Human Resources and administrative staff and management throughout the organization.


Responsibilities:


  • Provide general support and receive, welcome and direct to all human resources functions including maintaining departmental records and notes; effectively responding to staff and managers at all organizational levels
  • Support overall Human Resources initiatives and objectives in a timely and effective manner and help develop, implement and improve human resources processes and workflows
  • Responsible for the inventory, maintenance, creation and updating of all employee files, electronic or hard copy, stored on and offsite and coordinating interns or other support
  • Assist in the preparation, maintenance and distribution of departmental records including spreadsheets, presentations, reports and correspondence
  • Assist with preparation, distribution and followup to all forms of individual and mass correspondence and communication
  • Assist in the systematic collection, review, coding and submission of invoices
  • Coordinate with other administrative departments and functions to ensure effective integration of human resources role in cross agency functions
  • Participate in human resources events, activities and committees including staff events, wellness, recognition and retention
  • Perform other administrative and project support assignments as required

Minimum Qualifications:


  • Two years of collegelevel education and two years of relevant experience or a successful combinations of education and experience
  • Demonstrated ability to support and collaborate with a multifunctional team
  • Effective customer service and interpersonal skills
  • Demonstrated ability to remain organized and produce work with high degree of attention to detail
  • Demonstrated ability to manage multiple work tasks by effectively prioritizing and with the ability to move seamlessly between assigned tasks
  • Demonstrated ability to handle sensitive and confidential situations with tact and professionalism
  • Intermediate proficiency with Microsoft Office and Google Suite or related software, particularly spreadsheets


BCS requires that all employees entering the workplace be fully vaccinated against COVID-19 unless an exemption is granted as a medical or religious accommodation.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.
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