Property Manager Associate - Chicago, United States - The Resurrection Project

Description

Position Title Property Manager Associate


Supervisory Relationship Legal Counsel and VP of REAS and Community Programs


Organization General Description

The Resurrection Project (TRP) builds trusting relationships to educate and propel individuals, immigrants, and families to achieve their social and economic aspirations, stable homes, and equitable participation in their community.

TRP is a leading provider of affordable housing, financial education, and immigration services on Chicago's Southwest side.

During the past three decades TRP, has worked to improve the lives of individuals and families by creating wealth, building assets, and engaging residents to be catalysts for change.

Rooted in the Pilsen community, TRP's impact now extends across the City of Chicago and through the State of Illinois; we are making steady progress towards leveraging and preserving more than $1 billion in community wealth by 2025.

General Job Description
The Property Manager Associate is responsible for assuring that tenant files follow Federal, State and local laws.

and completion of all reports required of these agencies. This position works with a team consisting of property

manager, maintenance personnel, and resident services to ensure compliance with all rules and regulations of the

property. Current rental portfolio consists of 600 units and growing, a mix of Low-Income Housing Tax Credits,

Section 8 vouchers, IHDA, naturally occurring affordable housing, commercial property, and assets held for future

development.


Primary Job Duties and Responsibilities

• Prepare and send out lease renewal/recertification letters 120 days prior to expirations. Included with the expiration notice is the questionnaire, and a request to return verification information to verify the income and assets.
• Assist property manager to Inspect available vacancies and work with maintenance and/or

contractors to create scope of work needed to prep for occupancy.

• Maintain assigned waiting lists, coordinating with property manager to ensure vacant units are filled quickly.
• Prepare all applicable lease documents to ensure timely moveins and adherence to applicable and related rules and regulations for assigned properties.
• Ensure all tenant contact information is up to date and properly recorded in Yardi.
• Follow up with the managers to review the Tenant Income certification (TIC) forms drafted prior to lease renewal.
• Prepare TIC & leasing documents for Property Managers together with lease riders and update management software.
• Assist with the preparations of tenant file audits.
• Develop and maintain working knowledge of Chicago Landlord Tenant Ordinance, Fair Housing Laws, and regulatory agreements with financial supporters, including but not limited to, programs with the City of Chicago Department of Housing (DOH), Illinois Housing Development Authority (IHDA), HUD, CHA, CLIHTF, LIHTCs, financial institutions, and other sources of renter subsidies and affordable rental financing.
• Analyze information given by applicants to determine eligibility.
• Update forms and/or procedures where needed or offer suggestions to expedite processes and/or procedures.
• Ensure adherence with Fair Housing Laws, City of Chicago Resident Landlord Ordinance (RLTO), and any other applicable state and local ordinances or laws.
• Ensure reports are completed timely.
• Attend the unit inspection with the property manager and complete inspection form noting any issued discovered.
• Audit resident files making notes of issues and ensuring they are all compliant.
• Processes recertifications (i.e., sets up interviews, assist with filling out forms, follows up with processing information, calculates income, prepares leases).

Performance Measures

• Timely and quality production of recertifications and compliance reports.
• Timely followup with tenants and accurate tracking of all communication in Yardi.
• Professional written and verbal communication with applicants and residents alike.
• Effective, accurate and consistent execution of daytoday responsibilities.
• Effective, strategic development of relationships with member institutions, peers, leaders, and partners.
• Active participation in required staff meetings and programs.

Essential Knowledge and Skills

• Current Illinois Leasing License and/or the ability to obtain within 3 months of employment as requested.
• Must have or be able to obtain certifications of Certified Occupancy Specialist/Tax Credit Specialist or Blended Occupancy Specialist.
• Ability to multitask and work in a fastpaced environment.
• Must have working knowledge of LIHTC guidelines and/or Tax Credit Specialist (TCS) certification designation.
• Public Housing rental housing guideline knowledge or the ability to obtain the RIM Public Housing Rent

Calculation designation within 6 months of employment.

• Attendance of the CHA Yardi training and passing the exam ensuring for the issuance