Office Coordinator - Roswell, United States - Pilot Flying J

Pilot Flying J Roswell, United States

1 week ago

Description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces.

Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins.

Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A.

Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today.

Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.

Military encouraged to apply.

Job Description

The purpose of this job is to greet and direct all visitors in a manner that represents the company's mission, vision, and values and assist in the general administration needs of the Office Services group and general business office.

Greet, screen, and direct visitors
Coordinate and run the office conference rooms
Book and approve conference rooms requests
Straighten conference rooms after each meeting
Clean all white boards and tables
Stock snacks and drinks everyday
Enter invoices in Concur
Prepare and file expense reports for management level personnel
Coordinate and organize onsite business lunch meetings
Track, order and re-stock all Office Supplies
Receive and forward incoming mail; maintain and route publications
Maintain electronic and manual filing systems
Complete data entry and maintain information in department databases
Plan and coordinate food and supplies for Team Member events
Manage company car and coordinate team member and visitor badges.
Perform general clerical duties (e.g., photocopying, faxing, collating)
Model behaviors that support the company's common purpose; ensure guests and team members are supported at the highest level
Ensure all activities are in compliance with rules, regulations, policies, and procedures.
Communication between office supply vendors and other Pilot offices.
Arrange office fun events like, Employee Appreciation Day, Family day etc.
Complete other duties as assigned.

Qualifications

Valid drivers licenses required
High school diploma or equivalent certificate required
Minimum one year experience in Front Desk or Administrative role
Intermediate Microsoft Office skills[RL1] , including Excel
Ability to operate multiline phone system preferred
Experience with invoicing and expense reports preferred
Excellent written and oral communication skills
Ability to multitask
Ability to exude an outgoing and professional demeanor
Ability to work a in a dynamic, fast-paced environment
Ability to prioritize and organize workload

Additional Information

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