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Patient Services Representative - Dorchester, United States - DotHouse Health
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Description
Job Type Full-timeDescriptionSUMMARY:
Reporting to the Patient Access Manager, the Patient Service Representative is cross-trained to support various clinical and non-clinical department operations by registering patients, verifying insurance information, and managing appointments including scheduling and confirmation calls.
The Patient Service Representative will also answer incoming calls supporting the health center's operations as well as manage these calls appropriately either by directly answering the caller's questions or managing phone requests in accordance with our policy and procedures.
Staff in this position must demonstrate superior customer service, excellent verbal communication skills, good judgment, and problem-solving ability.GENERAL DUTIES & RESPONSIBILITIES:
Provide excellent customer serviceSchedule patient appointments utilizing provider templates and organizational standardsManage appointment schedules to ensure timely patient flowCollect mandatory patient information to ensure accurate demographic entriesCoordinate patient information collection related to Sliding Scale ProgramObtain needed insurance referral and/or authorization for servicesVerify current patient insurance eligibility and benefits to ensure accurate and timely remittanceCollect patient paymentsAssist patient with financial concerns or inability to payEnsure accurate and timely information exchange with clinical staffBalance cash drawer ensuring accuracyManage patient communication including correspondence as neededCollect data for routine reportingPromptly answer incoming calls to the Call Center in a professional, courteous manner that is consistently responsive to the caller's needsBased on the nature of the call, determine what action is necessary, such as providing direct Information to a caller's question(s) and/or appropriately transferring the callAppropriately transfer callers to other health center departments and consistently announce all calls being transferred to assure optimal delivery of customer serviceReport any issues and feedback from callers to management in a timely manner.
Document all complaints or other feedback to your supervisor promptlyNavigate the Practice Management System and Electronic Medical Record to access relevant and appropriate information according to the guidelinesIdentify and verify patient demographic information using patient name and date of birth at a minimum to properly identify the patient.
Update the patient's contact information at every encounter, especially the patient's telephone number and addressUtilize electronic flags and phone messages to provide accurate and timely communication throughout the organizationInteract with all customers in a professional, respectful, courteous, and effective manner consistently meeting their needs and assuring follow-throughParticipate in required departmental activities and meetings.
Provide constructive suggestions to improve the Call Center operationsPerform other related duties as required.RequirementsREQUIRED SKILLS & COMPETENCIES:
Education:
High School Diploma or equivalentExperience: Excellent customer service skills and verbal communication/phone skills. Knowledge of phone systems and call management. Knowledge of computer software applications, word processing and excel spreadsheets. Knowledge of medical billings systems and patient/insurance financial management. Detail-oriented with excellent follow through