Project Coordinator, Orthopedics - Boston, United States - Wentworth-Douglass Hospital

Wentworth-Douglass Hospital

Verified Company

Boston, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

The Project Coordinator will be responsible for coordinating all administrative tasks related to the day-to-day operations for the Chief of Arthroplasty at BWH Orthopaedics.

We seek an energetic, organized, and detail-oriented Project Coordinator with experience in the oversight of a busy clinical and academic practice.

Primarily, the Project Coordinator will be responsible for managing all aspects of overseeing the Chief of Arthroplasty Outlook calendar.

This also includes all administrative and operational components of ongoing projects, including research related tasks for the Chief of Arthroplasty.

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position.

These items should be evaluated throughout the year and included in the written annual evaluation._

Responsible for managing all aspects of overseeing the Chief of Arthroplasty Outlook calendar.
Arranges travel and prepares itineraries for the Chief of Arthroplasty.
Expense report management for Chief of Arthroplasty.
Coordinate interviews for potential new faculty.
Coordinate all meetings for Chief of Arthroplasty (in person & virtual).
Coordinate any resources that need to be scheduled (i.e., conference rooms, etc.).
Responsible for coordinating and submitting all expense reports for Chief of Arthroplasty.
Onboarding of observers for Chief of Arthroplasty: Preparing all paperwork and access and ensuring POIs have completed (i.e., clinical observers).
Directly supervises the activities and compliance of the research assistants, sponsored staff, students, and clinical observers for the Arthroplasty research program including hiring, onboarding, orientation, performance evaluations, and annual required trainings. Meets with the research staff regularly and monitors their workloads and adjusts accordingly. Functions as a resource for all study issues. Identifies problems and develops solutions.
Develops and implements new research protocols including design, data collection systems and Institutional Review Board Approval in collaboration with the Chief of Arthroplasty. Will work with the Chief of Arthroplasty and Sr. Research Administrator to prepare grant proposals.
Prepare and monitor clinical trial and research budgets paying close attention to accuracy, allocability and timeliness of expenditures in close collaboration with the Chief of Arthroplasty and Sr. Research Administrator.
Serve as the program's point of contact for procurement, staff reimbursements, travel and Pcard reconciliations.
Works on projects, coordinate action items, take initiative using all available resources.
Addresses research issues as directed by the Chief of Arthroplasty.
Coordinates physician's credentialing for MA license and Hospital and Academic appointments, including tracking CME credits.
In consultation with department leadership, creates and executes project work and revises as appropriate to meet changing needs and requirements.
Manages additional projects, as requested, or required.
Other duties as assigned.
Bachelor preferred or equivalent experience in healthcare environment.
Excellent written and verbal communication skills.
Skilled calendar management
Ability to organize and maintain schedules that require conference room booking.
High level time management skills requiring exceptional organizational skills and the ability to organize time and prioritize effectively. This includes the ability to ask for direction when appropriate and the flexibility to handle multiple tasks and deadline pressures.
Strong computer skills and experience with common PC/Mac software including Microsoft Word, PowerPoint, Excel, Outlook and EPIC.
Excellent critical thinking skills and ability to work independently are essential.
Selfmotivated, and highly resourceful.
Excellent interpersonal skills
Ability to handle budgets and regulatory research protocols
Excellent verbal and written communication skills
Excellent discretion and judgment with the ability to problem solve independently and knowing when to escalate to leadership.
Ability to navigate within a complex organization, e.g., to understand fit with organizational goals/priorities, build consensus, facilitate decisionmaking.
Ability to maintain the utmost confidentiality of sensitive and personal information.