Accounts Receivable - San Jose, CA

Superior Roof Metals is seeking a detail-oriented Accounts Receivable (AR) Specialist to join our team. This role is responsible for managing customer accounts, maintaining accurate financial records, processing payments, and ensuring timely deposits of checks and cash. The AR Sp ...

Job description

Superior Roof Metals is seeking a detail-oriented Accounts Receivable (AR) Specialist to join our team. This role is responsible for managing customer accounts, maintaining accurate financial records, processing payments, and ensuring timely deposits of checks and cash. The AR Specialist will work closely with internal teams and customers to resolve billing issues, support collections' efforts, and ensure compliance with company policies and applicable financial regulations. The ideal candidate is organized, reliable, and able to manage multiple priorities in a fast-paced environment. 

Essential Duties and Responsibilities:

• Process and post customer payments including checks, cash, ACH, and credit cards
• Prepare and complete daily bank deposits accurately and on time
• Maintain and reconcile accounts receivable records to ensure accuracy
• Generate and distribute customer invoices and statements
• Monitor aging reports and follow up on past-due accounts
• Communicate with customers regarding billing questions, discrepancies, and payment status
• Assist with collections efforts while maintaining positive customer relationships
• Apply credits, adjustments, and write-offs in accordance with company policy
• Coordinate with sales and operations teams to resolve invoicing issues
• Support month-end closing activities related to accounts receivable
• Maintain organized and accurate documentation for audit and compliance purposes
• Perform other accounting or administrative duties as assigned

Requirements

Education and Experience:

• Degree in Finance, Accounting, or related field (preferred)
• 3+ years of experience in bookkeeping, finance, or related roles
• Experience with account reconciliation and financial documentation.
• NetSuite- Prior experience in NetSuite, specifically in Accounts Receivable (AR), Accounts Payable (AP), and financial reporting, is highly desirable.
• NetSuite – Prior experience with NetSuite /Netscore POS, specifically in accounts receivable and reporting, is highly desirable.

Skills and Competencies:

• Basic accounting knowledge.
• Proficiency in GAAP (Generally Accepted Accounting Principles).
• Knowledge of standard accounting practices and financial reporting.
• Strong knowledge of financial concepts, debits, credits, and budgeting
• Customer Service Skills - Assisting clients or internal stakeholders with financial inquiries.
• Clear Communication - Explaining financial details effectively.
• Proficient in accounting software; knowledge of NetSuite is a plus.
• Proficient in Microsoft Excel.
• Strong Data entry skills.
• Produce work with a high level of accuracy.
• Ability to generate ledgers and reports.
• Proficient in bank account reconciliations and tax compliance.
• Detail orientated- Ensuring accuracy in financial records, transactions, and employee work hour entries to support the payroll team.
• Strong organizational skills - Managing multiple accounts and meeting deadlines.
• Analytical thinking- Identifying discrepancies and resolving financial issues.
• Clear Communication - Explaining financial details effectively.
• Ability to manage daily cash transactions, petty cash reconciliation, and bank deposits.

Work Environment:
This position primarily operates in an office setting with occasional visits to the shop floor and driving for work-related financial errands. The candidate must be comfortable in varied work environments and adhere to all safety protocols, especially when working in or near the metal shop and operating a vehicle for company-related tasks.  

Physical Demands:

The role requires the ability to handle various physical demands, including:

• Sitting for extended periods, with occasional standing and walking.
• Occasionally driving for work-related bank deposits and other financial errands.
• Occasionally lifting and carrying items weighing 25-30 pounds.
• Frequent manual dexterity for handling and counting cash, processing financial transactions, and using office equipment.
• Exposure to varying temperatures and noise levels in the metal shop, with the need for personal protective equipment (PPE).
• Adequate vision and hearing for communication and monitoring activities.
• Adherence to safety protocols and ergonomic practices to prevent strain from repetitive tasks such as typing, data entry, and handling of cash.

Compensation:

This position is exempt and complies with California's wage and hour laws. Compensation for this role starts at $74,090 per year and may increase based on experience, qualifications, and business needs. 

Benefits:

• 401(k)      
• Health Insurance (Medical, Dental, Vision)
• Life Insurance
• Paid Time Off (PTO)
• Paid Holidays

Equal Opportunity Employer:

Bay Cities Metal Products is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment for all employees and applicants, regardless of race, color, religion, gender, sexual orientation, national origin, disability, or any other characteristic protected by California or federal law.

At-Will Employment Disclaimer:

Employment with Bay Cities Metal Products is at-will, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, in accordance with California law.