Administrative Coordinator - Baltimore, United States - Johns Hopkins University

Johns Hopkins University

Verified Company

Baltimore, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

We are seeking an
_Administrative Coordinator_ who will provide administrative and grant development support to the Center for Infectious Diseases in India (CIDI), its co-directors, faculty, and staff.

This person will work closely with the Managing Director to effectively and efficiently manage the administrative activities of the Center.

This individual will be a vital member of a fast-paced multidisciplinary center of professionals.

Specific Duties & Responsibilities

Administrative_
Schedule meetings and take minutes, as needed.
Prepare correspondence and distribute meeting minutes.
Make travel arrangements for center members (meeting registration, transportation, accommodation).
Process and track reimbursements in accordance with divisional procedures.
Process and track invoices in accordance with divisional procedures.
Order supplies and monitor inventory; ensure office equipment is maintained.
Submit information technology and maintenance service requests.
Support technology requests, including computer hardware and software orders for center faculty and staff.
Maintain calendars and schedule meetings and events.
Order and manage the distribution of gift cards for studyrelated patient incentive payments.
Manage petty cash funds for the center, including maintaining documentation and monthly reconciliation.
Manage the procurement card for the center, including procurement of supplies and subscriptions, maintaining documentation of purchases, monthly reconciliation, and audit support.
Manage the business travel card for the center, including travel bookings for center faculty and staff, maintaining documentation of travel bookings, monthly reconciliation, and audit support.
Manage patient mailings and distribution of study materials.
Use project management software to work on shared task lists, house incoming administrative requests, and document administrative processes.
Assist in planning and coordinating special events and social functions, including coordinating space, teleconferencing, room and A/V setup, event communication, and catering needs.
Grant Support_
Assist faculty with manuscript submissions by reformatting documents and figures, ensuring alignment with guidelines, and uploading for submission.
Serve as a resource in all administrative aspects.
Conduct final copyedit and formatting for project narratives, tables, and figures.
Determine priorities and maintain a high degree of professionalism and confidentiality.
Take initiative and exercise judgment to resolve issues while providing assistance to the faculty.
Performs other duties as assigned.
This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent. It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty._

Minimum Qualifications

High School Diploma/GED.
Minimum of 3 years related experience, preferably in a healthcare and/or education setting.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Must be detailoriented.
Must be able to multitask, meet deadlines, and provide support to a wide variety of people and positions.
Must have excellent oral and written skills.
Ability to organize information.
Ability to handle sensitive information with absolute confidentiality.
Ability to make decisions independently or to escalate issues as needed.
Ability to interpret operating policies.

Classified Title:
Administrative Coordinator

Role/Level/Range:
ATO 37.5/02/OE

Starting Salary Range:
$ $33.50 HRLY ($55,000 targeteed; Commensurate with experience)

Employee group:
Full Time

Schedule:
Monday-Friday, 8:30am-5:00pm

Exempt Status:
Non-Exempt

Location:
Hybrid/School of Medicine Campus

Department name:

SOM DOM ID CCGHE

Personnel area:
School of Medicine