Operations Administrative Assistant - Houston, United States - PROtect LLC

PROtect LLC

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Summary
General administrative duties to support the Operations Manager in Houston, TX.

Essential Functions

Answer phone and direct calls to the appropriate person.
Coordinate Job setup with Operations Manager
Shipping and receiving for office personnel
Assist Operations Manager with ticket setup for weekly schedule and dispatching.
Monitor the open / unapproved tickets and timesheets and contact Operations Manager as needed to ensure timely approvals.
Assist Operations Manager as needed in Vinyl and with job/customer requests.
Gather and submit credit card receipts and/or assist Operations Managers with input to Vinyl
Monitor and inventory office supplies and consumables for Houston office
Assist with hotel reservations, shipping and auto registrations as needed.
Assist with equipment tracking, order / track gas cards and assist with entry in the internal "equipment tracker" database as requested.
Contact customers on open invoices (accounts receivable) per the weekly A/R aging report
Assist Billing Specialist and AP Specialist as needed.
Other tasks as assigned.

Knowledge, Skills, Abilities

Basic knowledge of Accounting software / systems
Basic knowledge of Microsoft Office, especially Excel preferred.
Strong organizational and followup skills
Strong problemsolving abilities.
Strong attention to detail.
Ability to speak clearly so that others can understand you.
Ability to communicate information and ideas so that others will understand; both verbally and in writing.
Able to establish and maintain constructive and positive work relationships.
Able to multitask and to switch easily between work duties and manage frequent interruptions.
Team Work able to work effectively as part of a team and to follow specific instructions.
Service orientation actively looking for ways to help and facilitate problemsolving.

Education
High School Diploma or GED Required.

Work Experience
Prefer some previous work-related skill, knowledge or experience.