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    Operations Manager - San Francisco, United States - Larkin Street Youth Services

    Larkin Street Youth Services
    Larkin Street Youth Services San Francisco, United States

    2 weeks ago

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    Description
    Job Details

    Level

    Management

    Job Location

    711 VAN NESS AVE STE 550 - SAN FRANCISCO, CA

    Position Type

    Full Time

    Salary Range

    $70, $80,000.00 Salary/year

    Description


    JOB TITLE:
    Operations Manager


    PRIMARY RESPONSIBILITIES:


    The Operations Manager will play a crucial role in ensuring the smooth functioning of the organization by overseeing day-to-day operations, managing resources efficiently, and implementing effective processes.

    This position reports directly to the Chief Operating Officer and works collaboratively with team members and across departments to achieve our organizational objectives and ensure efficiency.


    ESSENTIAL JOB FUNCTIONS:
    Administrative Oversight


    Oversee general administrative functions to maintain an organized and efficient office environment at 134 Golden Gate and 711 Van Ness locations.

    Coordinate staff seating process and maintain system for tracking and assigning staff workstations or offices.
    Manage office supplies, general supplies, and equipment.
    Manage office related requests from property management company or staff members.

    Staff Onboarding Support

    Collaborate with the People's team to oversee new employee building access cards and time cards.
    Maintain and update operational policies and procedures.
    Address employee concerns and contribute to a positive organizational culture.

    Project Management

    Work closely with Chief Operating Officer and leadership team to ensure the successful implementation of projects and initiatives.
    Monitor project timelines, milestones, and deliverables.
    Identify opportunities for process improvement and efficiency.

    Compliance and Risk Management

    Collaborate with Facilities, Public Funding team, and program leadership to ensure compliance with relevant laws, regulations, and organizational policies.
    Conduct safety assessments and walkthroughs of all Larkin Street properties.
    Ensure vehicles receive regular maintenance and are repaired in a timely manner.
    Develop and implement risk management strategies to mitigate potential issues.

    Financial Management

    Establish and oversee a fleet card system for Larkin Street owned and operated vehicles.
    Monitor expenses, analyze financial reports, and make recommendations for cost-saving measures.
    Collaborate with the Finance team to ensure funding is available for purchases, requested cosmetic repairs, furniture, equipment, etc.


    OTHER DUTIES AND RESPONSIBILITIES:


    Actively participate in Diversity, Equity, and Inclusion (DEI) work within the agency along with managing programs with a lens on DEI.

    Support staff teams through the successful implementation of Larkin Street's strategic priorities, ensuring that services and decision-making are aligned with the strategic plan.

    Strong commitment to the agency and philosophy of Larkin Street Youth Services.

    Maintain an awareness of the agency's mission and work to promote the positive individual and social change goals it embodies.

    Maintain a creative, teambuilding, cooperative approach to job performance and seek to bring a constructive, problem-solving orientation to all tasks using diversity, equity, and inclusion and restorative practice lens.

    Maintain professional standards of performance, demeanor and appearance at all times.

    Perform tasks and responsibilities in a complete and timely manner, complying with agency policies and standards and conforming to scheduling requirements of this job description and program.

    Always exercise discretion and professional judgment keeping with the responsibilities carried personally and by the agency for the care and welfare of the youth we serve.

    Actively strive to upgrade professional skills through engaging in appropriate professional training and experience.
    Other duties as assigned.

    Qualifications


    MINIMUM QUALIFICATIONS:
    Bachelor's degree in business administration, nonprofit management, or a related field.
    Proven experience in nonprofit operations management.
    Strong financial acumen and budget management skills.
    Excellent organizational and multitasking abilities.
    Effective communication and interpersonal skills.
    Proficient in Microsoft Office and other relevant software.

    BACKGROUND &


    EXPERIENCE:
    2-3 years of operational experience.
    Proficient in Microsoft Office (Word, Excel, and Outlook).
    Must be able to communicate effectively with staff, clients, and other providers both orally and in writing.
    Ability to work evenings and weekends.
    Ability to travel independently throughout the community to Larkin Street's various program and partner agency sites.

    BENEFITS &


    PERKS:
    Competitive salary commensurate with experience
    Medical, dental, vision, life, and disability
    Paid time off (vacation and sick time)
    Paid holidays
    Paid Sabbatical after 5 and 10 years of service
    403(b) Retirement Plan with employer matching


    Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.


    All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.

    Larkin Street Youth Services is an equal opportunity employer. Larkin Street Youth Service seeks qualified candidates with an interest in the non-profit sector.

    We are committed to embracing diversity and consider all applicants for all positions without regard to color, ethnic background, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, HIV/AIDS status, veteran status, or any other legally protected class.

    We encourage applicants of diverse backgrounds to apply for any open position in which they feel qualified.
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