Office Services Assistant - San Francisco, United States - Walkup, Melodia, Kelly & Schoenberger

Walkup, Melodia, Kelly & Schoenberger

Verified Company

San Francisco, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

This employee's primary job duty is the responsibility for filing all case related documents, including creation and maintenance of client case files.

Assist Intake and Records Department. This employee is also responsible for tasks approved by the Office Services Coordinator.

Duties:

Stores and maintains case evidence
Assist and Backup Records Clerk
Backup to Calendar desk incoming daily mail
Scans, photocopies, burn CDs, create flash drives as requested by attorneys and staff
Processes outgoing mail on a daily basis
Handles incoming/outgoing USPS/UPS/Fed Ex shipments
Provides assistance with special projects to attorneys, paralegals, and legal assistants
Relieves receptionist or back up reception desk when receptionist is out of office
Handle overflow calls and input information from possible calls
Prepares conference rooms for depositions and meetings, including water, coffee and food setups
Data entry of client information for firm data base
Assists with errands and deliveries
Replenishes and stocks office supplies
Ensures all general office space are clean and stocked (kitchens, copy rooms, conference rooms, elevator lobby, reception, file room)
Retrieves case files on an as needed basis
Upload Depos to TrialSmith and The Expert Institute
Provides project assistance to staff as approved by the Office Services Coordinator and Human Resources
Must be able and willing to lift, push or pull 40 pounds