receptionist (Bilingual English/spanish) - Port Arthur, United States - Bob Hope School
Description
OPENS: 04/19/2024
CLOSES:
Until Filled
JOB TITLE:
Receptionist (Bilingual English/Spanish)
REPORTS TO:
Campus Director
DEPT
/ SCHOOL:
Academic / Bob Hope School / Port Arthur High School
WAGE / HOUR STATUS:
Exempt/Full Time
PAY GRADE:
Clerk Salary Schedule (prorated for number of days employed)
PRIMARY PURPOSE:
Facilitate the efficient operation of the school administrative office and provide administrative assistance services to the school's Campus Director and administrative staff.
QUALIFICATIONS:
Education:
High school diploma or G.E.D.
Special Knowledge/Skills:
- Spanish proficiency (verbal/written)
- Effective telephone, organizational, written communication and interpersonal skills
- Excellent typing and communication skills
- Ability to maintain confidentiality
- Team oriented and selfmotivated
- Ability to maintain accurate and auditable records
- Ability to exercise judgment in correcting data errors or omissions
- Ability to meet established deadlines
- Ability to operate various office equipment (e.g. telephone, typewriter, fax machine, scanner, badgemaker, ID scanner/labelwriter and other office equipment)
Experience:
- Minimum of oneyear administrative assistance experience preferred in a public school
MAJOR RESPONSIBILITIES AND DUTIES
- Welcoming parents, children, and guests to the school.
- Assist front office staff, students, other staff, and parents.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Notify and coordinate with the front office backup support person when leaving and returning from station to ensure station does not get left unattended.
- Serves as English/Spanish interpreter for parents, teachers, and staff for effective communication.
- Communicate and assist students, staff, and parents as needed while maintaining a positive atmosphere.
- Translate letters/documents from English to Spanish.
- Perform the usual office routines and practices associated with a productive office (e.g., telephone, typing, copying, filing, scheduling, etc.).
- Responsible for making identification badges as assigned.
- Maintain proper files to include inventory of school supplies, mailing lists, student's records, visitor logs, and communication.
- Receive, store, and issue supplies and equipment.
- Sort, distribute, or deliver mail and other documents.
- Prepare mailings in both English and Spanish to parents, students and staff
- Type correspondences, make travel arrangements, and maintain records and files
- Prepare purchase orders and requisitions for needed materials and release payment authorizations in a timely manner.
- Exhibit professional telephone etiquette utilizing both English and Spanish.
- Coordinate facilities and materials/equipment needed for meetings and events.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Assist Attendance Clerk when needed.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists as requested, using computer.
- Schedule meetings and appointments and assist in maintaining school calendar of scheduled appointments.
- Maintain a log of visitors to the school.
- Greet/receive staff and direct them to appropriate office or meeting.
- Refer inquiries or problems to appropriate office.
- Maintain media file.
- Handle several projects simultaneously.
- Remain current on school information for the public, i.e., school calendar, campus bell schedules, etc.
- Assist in routine office communications and operations.
- Attend district report card nights, ceremonies/celebrations as assigned
- Update display with district notices/events.
- Assist in large projects for the district.
- Ensure proper money handling procedures for funds collected from ID badges and lunch money, locking up and turning in daily to business office for deposit.
- Attend conferences with parents when needed for translation.
- Work nights, weekends, and holidays when needed.
- Perform other duties as assigned.
WORKING CONDITIONS:
Equipment Used:
Computer with appropriate software, Microsoft Office Suite (Excel, Word, etc.), printer, calculator, typewriter, copier, facsimile machine, and other specialized equipment.
Mental Demands:
Reading; ability to perform basic mathematics; ability to communicate effectively (verbal and written) in both English and Spanish; ability to attend to detail; maintain emotional control under stress; work with frequent interruption
Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Repetitive hand motions; prolonged use of computer
- Frequent standing; stoop
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