Administrative Assistant to The Athletic Director - Pennsburg, United States - Upper Perkiomen School District

Upper Perkiomen School District

Verified Company

Pennsburg, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

REPORTS TO:
Director of Athletics

TERMS OF EMPLOYMENT:

QUALIFICATIONS:

College degree, preferred
Adminstrative Assistant experience a MUST
Experience in education and athletics is preferred.
Demonstrated ability to establish and maintain positive relationships with others as part of a team.
Must have good communication and organizational skills, maintain confidentiality and be flexible.

ESSENTIAL JOB FUNCTIONS

Some duties include:

Administrative

Assists during the preparticipation physical examinations of all athletes and organizes the signup information for each athletic season Processes and maintains confidential medical records for all studentathletes
Creates and maintains accurate team rosters for all sports
Determines and reports the academic eligibility of current athletes to the Athletic Director and appropriate coaching staff
Verifies and communicates with all assigned officials to verify all their clearances are on file
Recommends dismissal times for athletes involved in away contests and coordinates transportation
Assists with the planning of all awards receptions & banquets
Prepares all awards, certificates, plaques for distribution and senior recognition activities
Assists with the recording of athletic records at each season's end

Communication:

Acts as a liaison between the coaching staff and the Athletic Director
Communicates with officials about payments and schedule changes, as per Athletic Director
Monitors absences of middle school and high school athletes each day as well as student eligibility
Oversees weekly/daily schedules with opponents to verify schedules are accurate
Collects all postseason paperwork from entire coaching staff after the end of each season

Finance

Assists with the creation and organization of bid lists
Prepares purchase orders for new supplies and inventories and distributes supplies
Sends letters and collects invoices for local businesses for our stadium sign sponsorships
Assists Ticket Manager and deposits all ticket revenue at the bank after each contest
Maintains official's spreadsheet to verify proper payment in Arbiter Pay
Communicates with new vendors for contact information and W9 forms

PREEMPLOYMENT PAPERWORK REQUIREMENTS:

EEO/M/F/V/D

Part Time Food Service Staff Member