- Act as academic support for the School of Construction and Design to include, but not limited to, assisting with the preparation of and input of course schedules, room reservations, and student scheduling and enrollment permission needs. Oversee textbook ordering and work with faculty, staff, students, and the university community to assure student success.
- Assists with preparation of and inputs course schedule, room reservations and student scheduling needs. Manages all class enrollment permissions. Oversees textbook ordering. Organizes summer programs, including conferences.
- Develop and monitor the annual operating budgets through consultation with the School director, including planning and preparing justification statements for budget requests. Prepare regular analyses of budget data for the School and assure that expenditures stay within the established budget; monitor personnel accounts. Maintain and reconcile all budgets in a timely/monthly manner. Assist the School director with budget requests. Prepare budgetary forms, initiate processes in SOARFIN, obtain appropriate signatures, and route them to the appropriate entity. (i.e. Purchase Orders, Permission to Travel, Reimbursement Voucher, Interdepartmental Invoices etc.). Initiate all Foundation non-scholarship withdrawal requests.
- Serve as a facility and inventory point of contact. Order course and lab supplies, and coordinate delivery as requested. Process necessary forms for office maintenance, supply purchases, awards, etc. through the University and Foundation.
- Manage personnel actions under the supervision of the School Director, including creating job requisitions, onboarding and offboarding staff, faculty, graduate assistants, and temporary non-students. Prepare appropriate HR hiring paperwork for faculty, staff, adjuncts, student employees, etc. Hire, assign duties, and supervise the work of student employees.
- Provide administrative support for the School Director including, but not limited to: gathering, analyzing, and/or inputting data; event planning and public relations; calendar/scheduling and facility reservations; and correspondence.
- Serve as backup and support to fill in as needed by successfully completing cross-training on all job duties and responsibilities outlined in this position; perform other duties as assigned.
- Proficiency with a PC and keyboard to perform data entry, manipulation, and analysis.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence in Microsoft Office.
- Ability to maintain cooperative relationships with colleagues.
- Excellent interpersonal, organizational, oral and written communication skills.
- Ability to exercise discretion, confidentiality, and judgment in dealing with sensitive issues.
- Ability to problem solve under direction of Director and campus administrators.
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Administrative Specialist, School of Construction and Design - Hattiesburg, United States - University of Southern Mississippi
Description
Administrative Specialist, School of Construction and DesignThe University of Southern Mississippi is currently accepting applications for the position of Administrative Specialist, School of Construction and Design.
Position Details
Location
Hattiesburg
118 College Drive
Hattiesburg, Mississippi,
United States
Division
School of Construction and Design
Position Type
Staff
Employment Status
Full Time
Grant Funded
No
Salary Range
Pay Grade
N04
Posting Close Date
Open until filled
Special Instructions to ApplicantsPlease submit a cover letter and a CV to apply.
Job Summary
This position is for Academic, Operational, and Budgetary Support of the School of Construction and Design faculty, staff, and students. This position is essential as it is the first point of contact for anyone within the School of Construction and Design, the public, and university community.
Primary Duties and Responsibilities
High school diploma or general education degree (GED) and two years of office experience - OR- an equivalent combination of education and experience.
Knowledge, Skills & Abilities
Experience working in academia; Minimum two years in a full-time office administration position
Knowledge of SOAR, SOARHR, SOARFIN, Cornerstone, BlackBaud, University Foundation Go System, Astra, and Faculty Enlight.
About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.
Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.
We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.
