Executive Coordinator of Financial Services - Phoenix, United States - Cartwright School District #83

Cartwright School District #83

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 1660

Position Type:

District Support/Executive Coordinator
Date Posted:

5/8/2024
Location:
Financial Services

Executive Coordinator of Financial Services

FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES

Cartwright School District is the secondlargest elementary school district in Arizona, with over 14,000 culturally diverse students in Pre-Kindergarten to 8th grade classrooms. We are rated "Highly Performing" by the U.S. Department of Education. We offer a competitive salary, a teamoriented atmosphere, unmatchable staff development and a
FOUR-DAY work week
Cartwright School District's motto is "One Team, Una Familia" which reflects our dedication to treating each child as a cherished family member. We are looking for selfmotivated and experienced workers with the same dedication.

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JOB GOAL

The Executive Coordinator is responsible for performing highly confidential and administrative support activities at the Superintendent level which have District-wide impact requiring independent operational decision making.

The Executive Coordinator is the first level in a one level Executive support series.

The Executive Coordinator is distinguished from the Administrative Support Series by its responsibility for handling confidential and Executive support activities requiring independent operational decision making regarding District-wide policies and procedures, in support of the Superintendent level.

Position to provide higher-level support for Business Services, to include processing travel reservations for all staff, verifying travel per diem claims, managing BoardDocs, collecting and auditing student activity reconciliation reports, and preparing correspondence (including letters, memos, presentations, etc.) for the Chief Financial Officer.

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QUALIFICATIONS:

High School Diploma or General Equivalency Diploma (G.E.D.)
Six years of progressively responsible administrative support experience related to school districts, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Excellent oral and written communication skills to communicate with others of varying technical abilities.
Ability to act individually and as a team member in resolving problems and completing projects on time and within budget.
Possession of good customer service skills with a positive and helpful attitude.
Any combination of education and experience relative to the above qualifications as the Governing Board may find appropriate and acceptable.

PERFORMANCE RESPONSIBILITIES:

Processing travel reservations for all staff
Verifying travel per diem claims
Collecting and auditing student activity reconciliation reports
Prepares Board agenda items, assembles packets, and prepares materials and assistance for meetings and special projects at the Superintendent level and for the Governing Board.
Serves as an intermediary and provides assistance at the Superintendent level for calls, concerns and questions of a complex and varied nature.
Serves as a lead to lower level staff, which may include: prioritizing and assigning work; facilitating meetings, participating in performance evaluations; and, ensuring staff are trained.
Monitors daytoday office operations to ensure accurate, timely, and courteous customer service; makes recommendations to improve efficiency of work flow.
Maintains Chief Financial Officer's calendar by scheduling appointments and making arrangements
Processes a variety of District forms to include compiling and inputting into databases and creating and maintaining filing systems.
Maintains supplies inventory and places orders with the District warehouse and/or outside vendors
Assists in the preparation and monitoring of the annual budget to include tracking expenditures, creating monthly reports, bookkeeping, and/or maintaining related records.
Strong oral and written communication skills.
Performs other duties as assigned or apparent.

KNOWLEDGE AND SKILLS:

Office management practices and standard operating procedures
Customer service principles
Recordkeeping practices and procedures
Filing techniques and practices
Modern office equipment
District policies and procedures
Basic accounting procedures to monitor and track budgets and to calculate payroll
General practices and procedures in area of assignment
Grammar, punctuation, and spelling
Basic mathematical principles and concepts
Superior writing skills
Ability to manage complex data in MS Excel
Prioritizing and assigning work
Monitoring employees
Operating modern office equipment
Maintaining records
Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials
Organizing agenda items
Tracking budgetary expenditures
Processing information and paperwork
Reading and interpreting policies a