Secretary, Executive Admin - Worcester, United States - UMass Memorial Health Care

UMass Memorial Health Care
UMass Memorial Health Care
Verified Company
Worcester, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Exemption Status:
Non-Exempt


Schedule Details:
Monday through Friday

Scheduled

Hours:
8:00 am - 4:30 pm


Shift:

  • Day Shift, 8 Hours (United States of America)

Hours:
40


Cost Center:
Vascular Surgery


Union:
SHARE (State Healthcare and Research Employees)


This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities.

Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve.

We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other.

And everyone, in their own unique way, plays an important part, every day.

I


Major Responsibilities:
Performs the following lead duties to coordinate activities and assigned personnel:
a) Plays a lead role in implementing new or revised systems and procedures. Performs basic troubleshooting and provides feedback on process improvements.

b) Orients new employees, trains employees in new procedures and provides on-going instruction as appropriate.

c) Relays work instructions provided by supervisor.

d) Schedules, distributes and monitors the flow of work for assigned group of employees.

e) Provides recommendations to manager or supervisor for the most efficient utilization of assigned personnel.

f) Provides information regarding employee job performance to supervisor.

g) Assists in ensuring that employees are provided with appropriate resources and methods.

h) Reports employee problems or unusual occurrences to the supervisor.


  • Composes, or selects standard form letters for supervisor's response to routine inquiries.
  • Arranges meetings and activities for supervisor for the most efficient use of available time. Makes travel arrangements for extended trips and groups.
  • Coordinates large, complex internal and external meetings. May attend meetings in capacity of recording secretary. Prepares and distributes agenda.
II


Position Qualifications:

License/Certification/Education:

Required:

  • Associates Degree in Secretarial Science or equivalent.

Experience/Skills:

Required:
1. 3-5 years of secretarial/administrative support experience.

Software used:
Word processing, spreadsheet, presentation graphics, database.


Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.


We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other.


Our six Standards of Respect are:
Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind.

If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

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