Administrator II - Morgantown, United States - West Virginia University Health System

West Virginia University Health System Morgantown, United States

3 weeks ago

Description

Welcome We're excited you're considering an opportunity with us To apply to this position and be considered, click the Apply button located above this message and complete the application in full.

Below, you'll find other important information about this position.

Functions as the Chief Administrative Officer and Chief Fiscal Officer for the department.

Responsible for supporting the financial, administrative, and operational management of the departments, both locally and at outside locations, on applicable policies, rules, and procedures established by UHA, WVU, WVUF, WVU Research Corp, WVU Hospitals.

Works directly with the department chairs to prepare department vision, including recruitment and staffing needs, outreach opportunities, and resource management.

Advises and facilitates the mission of the Dept Chair and facilitates the mission of WVU Medicine and the WVU School of Medicine.

MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE and

EXPERIENCE:

Master's degree in Business, Healthcare Administration, or related field AND Three (3) years of management or progressive administrative experience OR,
Bachelor's degree in Business, Healthcare Administration, or related field AND Five (5) years of management or progressive administrative experience.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

Advanced degree in healthcare related field or Master's in Healthcare Administration

EXPERIENCE:

Experience in a healthcare setting and academic environment
Experience in a large multi-specialty or single-specialty physician group practice, a vertically integrated health system, or multi-site physician practice preferred

CORE DUTIES AND RESPONSIBILITIES:

The statements described here are intended to describe the general nature of work being performed by people assigned to this position.

They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

Serves as an advisor and the primary representative of the Chair in establishing priorities and developing goals, makes decisions in the absence of the chair, corrects deficiencies, assure staff and patient safety, and completion of mission requirements.
Responsible for overall operations and management of department clinic(s), both on the HSC Campus and any satellite operations as applicable to include all staff and provider productivity, room utilization, patient safety and capital/equipment maintenance and budgeting.
Oversees the Clinical functions as it relates to Faculty, Staff and patients. Responsible for internal Call Center or department's use of the centralized Call Center in support of clinic operations. Responsible for the successful operation for the both the clinic settings and main office and ensure compliance with the required governing bodies.
Responsible for personnel management of staff in coordination with human resources, including interviewing and hiring, performance evaluations and goals, coaching and counseling employees, problem resolution, Promotion and Tenure process, and possible termination of employment.
Oversee and manage any employment of Faculty, Residents or ancillary staff that requires authorization to work by obtaining appropriate Visa. Coordinates processes with WVU Office of International Students and Scholars to ensure compliance with U.S. Immigration and Customs Enforcement/Department of Homeland Security policies and procedures.
Assists Faculty Search Committee. Acts as departmental EEOC/Affirmative Action Officer, ensuring compliance with federal regulations regarding recruitment and hiring.
Oversees or administers the Leave System/Benefits for all Faculty.
Manages all aspects of the School of Medicine Faculty Compensation Plan for all Faculty affiliated with the Department to include staff payroll, monitors grants related to funding, incentive plans, productivity and education.
Responds to requests; explores and resolves problems as presented by departmental faculty related to Faculty Compensation, Faculty Appointment Letters, UHA Professional Services Agreements, and Faculty Benefits.
Directs the departmental staff in support of initial and ongoing credentialing and re-appointment with the WVUH Medical Staff Affairs office, and any satellite hospitals as needed to ensure licensing, DEA certification, credentialing and participation in UHA payer contracts are in process.
Directs all departmental computer/ tech concerns and coordinates with IT as needed. Acts as a liaison between the department and the HSC including oversight of EPIC implementation, IT training and compliance for all providers and staff, determine hardware and software needs of the department and assures those needs are met within the appropriate guidelines and designated budget.
Facilitates internal and external communications for the department.
Evaluates and oversees the financial performance of the department regarding cost-effectiveness, efficiency, including viability of satellite clinics and any other special projects. Prepares detailed annual budget and monthly reports, evaluates impact, and monitors budgetary compliance and progress for all departmental activities. Presentation of departmental budget to various leaders
Monitors billing and reimbursement activity, analyzing the data pertaining, but not limited to billing practices, billing and diagnostic codes and payor mix, documentation review to assure optimal revenue is being obtained from services rendered and in accordance with regulatory guidelines, responsible to communicate with staff and faculty pertinent information.
Acts as department liaison and represents the department's needs in various group meetings. Involved with departmental community outreach effort on behalf of satellite clinics.
Ensures collaboration and coordination with Surgical and Operating Rooms including oversight of block utilization, making sure capital and supplies are available, and other areas to ensure preparedness.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods of sitting.
Some travel may be required.
Visual strain may be encountered in viewing of computer screens, spreadsheets and other written material.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal office environment.

SKILLS AND ABILITIES:

Ability to apply leadership skills to a variety of situations.
Excellent written and communication skills.

Additional Job Description:

Scheduled Weekly Hours:
40

Shift:

Exempt/Non-Exempt:
United States of America (Exempt)

Company:
WVUH West Virginia University Hospitals

Cost Center:
500 WVUH Administration

Address:
1 Medical Center Drive

Morgantown

West Virginia

Administrative Assistant

3 weeks ago

West Virginia University Morgantown, United States Full time

Description · The Research Office at West Virginia University is accepting applications for a (Hybrid) Administrative Assistant. · About the Opportunity · This position reports to the AVP for Research Operations and provides administrative assistance to key Office Directors an ...
Senior Administrative Assistant

1 day ago

Viatris Morgantown, United States Full time

Mylan Inc. At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs. · Viatris empowers people worldwide to live healthier at every stage of life. · We do so ...
Administrative Assist-NE

2 weeks ago

WVU Medicine Morgantown, United States Full time

Performs a wide range of administrative duties and coordinates a variety of complex office procedures in support of the department(s) and leadership. MINIMUM QUALIFICATIONS: · EDUCATION, CERTIFICATION, AND/OR LICENSURE: · 1. High school diploma or equivalent. · EXPERIENCE: · ...
Director of Administration

3 weeks ago

West Virginia University Morgantown, United States

West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Director of Administration with Health Affairs Institute · About the Opportunity · WVU Health Affairs Institute (HAI) is seeking a Director of Administration to join our team. The Di ...
Administrator in Training

2 weeks ago

Madison Center Morgantown, United States

Benefits · Tuition, Travel, and Wireless Service Discounts · Employee Assistance Program to support mental health · Employee Foundation to financially assist through unforeseen hardships · Inclusive workplace with DEI committee. DEI is a part of our company's DNA. · Nursing Stude ...
Administrative Specialist

1 week ago

WVU Medicine Morgantown, United States

Welcome We're excited you're considering an opportunity with us To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. · Performs a w ...
Director of Administration

3 weeks ago

West Virginia University Morgantown, United States

West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Director of Administration with Health Affairs Institute About the Opportunity WVU Health Affairs Institute (HAI) is seeking a Director of Administratio Director, Health, Leadership, ...
Administrative Assistant

3 weeks ago

WASEYABEK DEVELOPMENT COMPANY LLC Morgantown, United States

Job Description · Job DescriptionMission:Waséyabek Federal Services, LLC (WFS) is a 100% Tribally owned, Native American SBA 8(a) small business of the Nottawaseppi Huron Band of the Potawatomi (NHBP). WFS is part of a portfolio of companies managed by Waséyabek Development Compa ...
Windows Administrator

3 weeks ago

Agile5 Technologies, Inc. Morgantown, United States

Job Description · Job DescriptionAbout Agile5: Agile5 Technologies, Inc., is a Woman-Owned Small Business (WOSB) and Information Technology (IT) services firm that specializes in the design, development, testing, integration, and maintenance of enterprise software systems. We bel ...
Township Administrator

2 weeks ago

Caernarvon Township Morgantown, United States

Job Description · Job DescriptionCaernarvon Township Berks County, Morgantown, PA has an immediate opening for a Full-Time Township Administrator - Grant Writer. The position will be responsible for overseeing all Departments with a special emphasis on researching and securing co ...
Senior Administrative Assistant

1 week ago

West Virginia University Morgantown, United States

Description · West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Senior Administrative Assistant with Human Performance · About the Opportunity · This position will work directly with the Communication Sciences and Disorders Divisio ...
Senior Administrative Assistant

1 week ago

West Virginia University Morgantown, United States

West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Senior Administrative Assistant with Human Performance About the Opportunity This position will work directly with the Communication Sciences and Disord Administrative Assistant, Per ...
Administrative Assist-NE

3 weeks ago

West Virginia University Health System Morgantown, United States

Welcome We're excited you're considering an opportunity with us To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. · Performs a wi ...
Senior Administrative Assistant

1 week ago

Viatris Morgantown, United States

Mylan Inc. · At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs. · Viatris empowers people worldwide to live healthier at every stage of life. · We ...
Administrative Assist-NE

3 weeks ago

West Virginia University Health System Morgantown, United States

Welcome We're excited you're considering an opportunity with us To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. · Performs a wi ...
Administrative Assist-NE

5 days ago

West Virginia University Health System Morgantown, United States

Welcome We're excited you're considering an opportunity with us To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. · Performs a wi ...
Test Center Administrator

2 weeks ago

West Virginia University Morgantown, United States Part time

Description · The Community Based Testing Center at West Virginia University is currently accepting applications for a Test Center Administrator. · About the Opportunity · This position administers on-line testing in a high security office. A testing environment is intense, offe ...
Administrative Assist-NE

5 days ago

West Virginia University Health System Morgantown, United States

Welcome We're excited you're considering an opportunity with us To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. · Performs a wi ...
Director of Administration

2 weeks ago

West Virginia University Morgantown, United States

· West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Director of Administration with Health Affairs Institute · About the Opportunity · WVU Health Affairs Institute (HAI) is seeking a Director of Administration to join our team. T ...
Administrative Director, Center for Teaching and Learning West Virginia University

1 week ago

The Professional and Organizational Development Network in Higher Education Morgantown, United States

The Center for Teaching and Learning at West Virginia University is currently accepting applications for an Administrative Director. · About the Opportunity · The Administrative Director will assume a pivotal position during a time of transition for the campus and will be respo ...