administrative and acquisition manager - Atlanta, United States - City of South Fulton

Description

Job Description

GENERAL STATEMENT OF JOB

This classification is responsible for administrative management and performing complex technical appraisal, property negotiation, and acquisition to assure proper and legal acquisition of rights-of-way, easements, and other interests in real property for the city. The Administrative & Acquisition Manager will manage, supervise, and coordinate the work of the department's administrative staff, the City Attorney, and City Management to ensure work is completed in compliance with all local, state, and federal regulations and guidelines. This classification will also act as a liaison to property owners to obtain property rights, resolve problems, gather information, and address concerns that arise during land acquisition projects. Likewise, this classification will oversee the department's procurement activities, accounts payables processing, mail distribution, utility management, and general administrative tasks. This classification will also communicate with various parties, such as utility providers, appraisers, attorneys, property owners, surveyors, etc., to discuss various activities related to land acquisition projects. Work varies somewhat, with minimal leeway for discretion and independent judgment.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Follow and promote policies and procedures of the City of South Fulton.
• Oversee real estate projects with other departmental personnel, local governmental agencies, utility companies, contractors, attorneys, fee appraisers, title companies, property owners, and technical experts.
• Oversee property management for the City.
• Responsible for full-cycle portfolio analysis and project management, including property acquisitions, dispositions, and leasing.
• Ensure departmental compliance with laws and regulations pertaining to property management, acquisition, or disposition schedules/sequences.
• Develop and execute real estate strategies.
• Provide guidance to departmental staff, monitor implementation, and adjust project teams as needed to achieve objectives within City policies.
• Prepare written documentation such as staff reports, letters of agreement, sales, contracts, lease contracts, warranty deeds, easement forms, or payment authorizations to facilitate property purchase for authority use.
• Evaluate current market values and calculate feasible prices for real estate by conducting market surveys.
• Review pre-appraisal and appraisal reports to substantiate appropriate property values.
• Work with the city Risk Manager to update current values and appraisals on City-owned properties, including contents for insurance purposes.
• Assist city staff on city priorities and ensure accountability in completing assignments.
• Review and resolve sensitive, significant, and controversial issues following city policy and internal protocol.
• Manage records, documents, and paperwork generated during the property acquisition to ensure they are filed per legal and departmental standards.
• Research property parcels involved in land acquisition projects using tax assessor records, deeds, title records, and survey maps to verify the accuracy of construction/engineering plans, determine project scope, and identify the landowner involved in acquisition projects.
• Conduct negotiations and liaise with property owners to obtain property rights, resolve problems, gather information, and address concerns that arise during land acquisition projects.
• Respond to and resolve community concerns as directed.
• Manage and oversee the city's mail collection and distribution functions.
• Manage and administer the department's procurement functions, including—but not limited to—ordering materials and supplies, entering requisitions, managing and tracking purchase orders, preparing and tracking RFPs, RFQs, and ITBs, and ensuring timely payments of the city's obligations.
• Administration of centralized utility accounts, ensuring timely payment of obligations, establishing services, and disconnection/termination of service accounts.
• Management and oversight of departmental administrative personnel.
• Processing open records requests assigned to the department.
• Administrative oversight of the city fleet. Maintenance of fleet vehicle records, titles, registrations, and purchase contracts.
• Regular, predictable, consistent, and timely attendance is an essential function of the position. The failure of such attendance undermines the City's ability to provide critical services to employees, the department, and the public.

MINIMUM EDUCATION AND TRAINING

• Bachelor's degree from an accredited college or university with major course work in public or business administration, finance, legal studies, civil engineering, real estate, marketing, or related field.
• Three (3) years of experience marketing/managing tangible estate-owned assets, property management, acquisition, disposition, reviewing property appraisals, and commercial development with increasing responsibility.
• Two (2) years of direct experience in land acquisition/utilizing eminent domain laws on behalf of a government, utility company, or similar. Consideration will be given to individuals acquiring large parcels from multiple owners for developments.
• Never been convicted of a felony related to wage or identity theft, cybercrime, forgery, embezzlement, fraud, crimes against a child, sexual assault, theft of property, or similar conviction.
• A citizen of the United States or has obtained legal work status.
• Must meet the city's background requirements.
• Work evenings, weekends, and holidays as required.
• A valid State of Georgia driver's license with an acceptable driving history.
• Due to the nature of this position utilizing city vehicles and equipment, individuals shall be subject to pre-employment/pre-placement alcohol, drug, and controlled substance testing as outlined in City policy and procedures.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills, and Abilities:

• Knowledge of contracts, real estate, and eminent domain laws.
• Knowledge of property appraisal codes affecting the value of property.
• Knowledge of the methods and practices of real property appraisal.
• Knowledge of the legal instruments affecting real property transfer, sale, and lease.
• Knowledge of Microsoft Word and Excel.
• Ability to coordinate and conduct complex, multi-phase projects and programs.
• Ability to proof documents for accuracy and completeness.
• Ability to read and interpret engineering design plans.
• Ability to complete projects within designated timeframes.
• Ability to take accurate notes during meetings.
• Ability to follow financial policies and document expenses through receipts.
• Ability to maintain high ethical standards, both on and off duty.
• Ability to promote a positive work environment.
• Ability to recognize and resolve organizational conflict.
• Ability to work routinely under highly stressful conditions.
• Ability to maintain confidentiality.
• Ability to remain impartial.
• Ability to work independently.
• Ability to work as part of a team.
• Ability to promote and enforce the chain of command.
• Ability to maintain a neat and clean appearance.
• Ability to maintain a neat and orderly workspace.
• Ability to wear protective equipment.
• Ability to attend scheduled meetings on time.
• Ability to speak and converse to exchange information in a manner that others can understand professionally, which includes giving assignments and directions to assigned staff, coworkers, or supervisors.
• Skill to establish and maintain effective working relationships with city employees and the public.
• Skills to develop and maintain effective interpersonal relations and resolve conflicts tactfully and diplomatically.

Physical Requirements:

This position classifies the physical exertion requirements as heavy work. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and communicate effectively in writing and verbally. The employee must frequently stand, walk, sit for extended periods, and use the computer keyboard and mouse. The employee is occasionally required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Occasionally lift and move up to fifty (50) pounds for distances greater than fifty (50') feet. Hear in the normal audio range with or without correction. Able to hear in-person and distinguish radio and telephone conversations, recognize differences or changes in sound patterns and loudness or pitch.

This position works both in an indoor office environment and outdoors. On frequent occasions, this position may require one to be onsite to walk the property to be acquired or disposed of. While performing the job duties, the employee works under constant deadlines and interacts with City employees, vendors, and the public. While performing job duties, the employee may be exposed to outdoor weather, dust, cleaning fumes, household chemicals, allergens, pathogenic microbes, household waste, and other items found in an office and an outdoor environment. However, on an infrequent basis, while working in various areas of the city, the employee may be exposed to loud noise from equipment, road noise, and environmental noise that will vary based on the use of the land being reviewed. Frequent travel may be required to manage and review property or other areas outside the city to obtain documents or for meetings. Overnight travel is limited to training. During negotiations, the employee will be on standby to meet deadlines. During standby periods, the employee shall be prepared to perform all essential duties of the job unimpaired, excluding times when on authorized leave.