Legal Assistant, Family Law - West Chester, United States - MacElree Harvey, LTD

MacElree Harvey, LTD

Verified Company

West Chester, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

MacElree Harvey, a well respected mid sized law firm, is seeking a legal assistant for their family law practice group.

This position would perform a variety of administrative duties to support assigned attorneys.

Essential Functions and Responsibilities:

Responsibilities include document production, administrative functions and client contact.
Creates, types and edits documents as well as prepares and types routine correspondence, memoranda and other legal documents.
Receives and transcribes legal dictation from draft or dictated text.
Creates and maintains all office files, logs and any other information in relation to the work of the attorney.
Sends notices of hearings to the appropriate parties.
Organizes and maintains case files, pleadings and other documents.
Responds to and assists clients by answering questions, providing information and assuring appropriate followthrough and/or resolution.
Answers phones and provides information in response to telephone calls.
Prepares and maintains electronic and hardcopy files. Scans and stores documents according to defined procedures.
Enters time, reviews billing, conducts conflict checks, maintains client files and preparation of new matter memos. Keeps accurate time records.
Manages and maintains calendar for attorney including clients meetings, court dates and times and other appointments. Arranges for conference rooms as needed.
Organizes and collects information from clients and provides such as medical records, insurance, employment and financial information.
Notifies attorney of pending deadlines to ensure proper compliance.
Reviews, sorts, date stamps and scans incoming mail.
Works with Legal Assistants, Paralegals and Administration to provide effective support to Firm.
Handles opening and closing of files and keeps files orderly.
Makes copies on a routine basis.
May utilize court's online Efile system to electronically file documents.
May provide trial preparation assistance for exhibits and file organization, providing effective and precise exhibit and document duplication.
May conduct legal research to identify laws and court decisions relevant to pending cases.
May draft complaints and answers, routine notices, affidavits, motions and petitions and assist in preparation of cases for trial.
May assist attorney(s) with marketing and client development.
May perform notary duties.
Handles other duties as required.

Position Specifications:

Knowledge

High school diploma with minimum of 6 years related administrative experience within a law firm required.

Skills

Computer proficient with working knowledge of MS Word and Excel required.
Ability to work with complex, heavily coded documents and produce documents from transcription.
Must be highly organized, detail oriented with the ability to multitask.
Working knowledge of Outlook and iManage or similar document management system required.
Keyboarding skills of 70 wpm or higher required.
Ability to work with frequent interruptions and adapt to changes in workflow. Must possess a positive attitude.
Must be able to work comfortably and confidently with clients.
Knowledge of legal principles and practices.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fastpaced, deadlinedriven, detailoriented work environment utilizing excellent judgment, administrative abilities, and decisionmaking skills.
Ability to operate standard office equipment such as computer, photocopiers, fax machines, and typewriter.
Must maintain acceptable attendance record.

Benefits: