Document Specialist/land Administrator - Windsor, United States - TRC Companies, Inc.

TRC Companies, Inc.

Verified Company

Windsor, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

About Us:
Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time.

From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs - so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure.

We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Responsibilities:

This position is responsible for the data entry, ROW documentation and ROW administration activities as required by the approved ROW Procedure; adheres to project ROW policies, guidelines, and procedures and is responsible to meet project timeliness and objectives.

This position reports to the Document Supervisor or the ROW Manager/Supervisor should the Document Supervisor not be included in the organization.

This position will work in close cooperation with both title and land agents.

Essential

Responsibilities:

Maintain the ROW records filing system including document control, file index and content record

- utilizing both digital and paper filing systems

Perform data entry for ROW records and activities
Prepare various project communications / project easements and/or related documents and review all documents for correctness
Run / Print reports from the database as required by the project management

Exception Reporting

Run database reports, identifying any conflicting data and elevating for correction
May support data compilation from public sources for project startup activities
Create documents, preferably by mail merge, and review for accuracy prior to transmittal to the project
Review of acquired easements for submission to supervisor for approval prior to recording
Review of all document and contact efforts before file is transmitted for any outside legal review
Prepare project mailings, and support any ongoing mailing support
May assist in project wide landowner notification calls
Support project team with any scheduling / meeting planning / meeting deliverables
Support project teams employee onboarding efforts time/expense orientation, TRC Systems orientation
Adhere to project Safety / Quality / Sustainability Plan

Qualifications:

Education:

Some college, or a minimum of two years
- experience as a document specialist or related right of way position

Licenses, Certifications, Credentials, or Other Requirements:
Must have valid driver-s license

Professional Experience:

Skills - Technical:

Two years' experience as a document specialist or a related ROW position
Land Database Experience (GeoAmps, Flairdocs, etc.)
Proficient in PC operation, including spreadsheet and word processing. Experience in database program operations is a plus
Ability to demonstrate initiative and assertiveness, the ability to plan and manage their work in an efficient manner, and the ability to work well under stress and time pressures
Strong general office skills including office equipment (Copy machines, scanner, shredder, Phone system), and file management
Ability to recommend changes to assure quality document generation
Should be knowledgeable in the methods and techniques for performing Land Services activities. Should possess competent knowledge and skills in land description and terminology, and ROW document analysis
Calculations ability to complete and understand valuation calculations, using Microsoft excel
Able to learn new computer programs quickly, as required

Skills - Communication:

Must be detailoriented and have excellent oral and written communication skills (Phone Etiquette, Spelling, Grammar, Personal Interaction)
Able to interact and communicate professionally with various levels of both project team and client team members

Skills - People:

Physical, Environmental, and Mental Requirements:
The employee must be able to lift and/or move up to 35 pounds. Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate
Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, taskrelated functions
While perform