Event Coordinator - Washington - LHH

    LHH
    LHH Washington

    3 days ago

    Non-profit / Volunteering
    Description

    Event Coordinator

    Temporary | Hybrid | Washington, DC

    LHH is partnering with a nonprofit organization in Washington, DC to identify a temporary Event Coordinator to support conferences, meetings, and ongoing program operations.

    Position Overview

    The Event Coordinator will provide hands-on administrative and logistical support for events, meetings, and program activities. This role is ideal for a highly organized professional who thrives in a fast-paced environment, enjoys coordinating details, and can balance multiple priorities with accuracy and professionalism.

    Key Responsibilities

    • Support the planning and execution of meetings, conferences, and events by organizing materials, supplies, and logistics.
    • Pack, unpack, assemble, and distribute event materials, including binders, packets, and mailings.
    • Maintain and update attendee, member, and committee records using digital tracking systems and organized electronic files.
    • Compile, format, and organize content for events, internal use, and external communications.
    • Conduct initial reviews and light edits of event-related submissions and materials.
    • Create and manage forms, extract data, and organize collected information for reporting or reference.
    • Draft, prepare, and distribute communications to attendees, committee members, and external partners.
    • Monitor and respond to inquiries received through a shared event or conference email inbox.
    • Research venues, vendors, and service providers; assist with ordering supplies and materials.
    • Coordinate bulk mailings, shipping, and delivery of event-related materials.
    • Provide administrative support for travel and lodging arrangements, including tracking and documentation.
    • Schedule catering, transportation, and meal logistics for internal and external meetings.
    • Review registration platforms to ensure links, content, and information are accurate and functional.
    • Assist with additional administrative, event, or program-related projects as assigned.

    Required Qualifications

    • Bachelor's Degree or equivalent experience
    • Prior experience in an administrative, office, or support role.
    • Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
    • Excellent attention to detail and time-management skills.
    • Ability to work independently, take initiative, and exercise sound judgment.
    • Strong written and verbal communication skills.

    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:


    • The California Fair Chance Act


    • Los Angeles City Fair Chance Ordinance


    • Los Angeles County Fair Chance Ordinance for Employers


    • San Francisco Fair Chance Ordinance

    Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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Event coordinator