C/s Operations Support Specialist - Milford, United States - State of Delaware

State of Delaware

Verified Company

Milford, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

The Operation Support Specialist is responsible for providing administrative assistance to juvenile probation staff.

Essential functions may include (but are not limited to): maintaining office organization, filing, data processing, preparing requisitions for supplies, maintaining and submitting purchase logs/receipts, scanning and entering documents, purging/disposing documents, scheduling meetings and appointments, recording and disseminating meeting minutes, composing/typing routine correspondence, greeting visitors and notifying staff of their arrival, interacting with the public, and assisting supervisors/managers with varying tasks as requested.

Essential Functions:

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.

Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

Processes information to include sorting, coding, entering, modifying, deleting, filing and retrieving data; establishing new files and new filing systems; maintaining control of data and conducts followup to maintain continuity of operations; purges and disposes of data/records.
Interacts with the public, clients, vendors, agency staff and others to respond to inquiries and to process information/data. May schedule appointments, coordinate conferences, hearings, travel, and related office activities.
Explains standard forms, policies, procedures, agency services, systems and basic program requirements; screens complaints and provides basic technical guidance to State agencies and the public; refers individuals to appropriate agencies.
Collects and compiles data to prepare reports; may compose and type routine correspondence.

Job Requirements:

JOB REQUIREMENTS for Operations Support Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

Six months experience in office operations such as operating office machines, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages; file maintenance; maintaining and updating supplies.
Knowledge of data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others.
Knowledge of record keeping.
Knowledge of using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.

Additional Posting Information:

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.

Conditions of Hire:

Applicants must be legally authorized to work in the United States.

The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S.

For more information refer to our job seeker resources.

Pre-employment

Drug Testing:
Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check:
A satisfactory criminal background check is required as a condition of hire.

The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Selection Process:

Accommodations:

The State of Delaware is an Equal Opportunity employer and values a diverse workforce.

We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.