- Provides customer service in person, via phone, and in writing.
- Provides financial administrative support for department. Monitors budget, maintains inventory, and ensures adherence to city policies and ordinances. May assist and support contract and grant management.
- Conducts compliance monitoring and reporting.
- Provides varied and complex administrative office support to department and staff.
- Serves as liaison to designated departments.
- Coordinates travel and trainings for staff.
- Organizes, plans, attends, and documents meetings and events.
- Opening and closing office or facilities for business.
- Guides and trains staff on processes and software.
- Creates and maintains records in accordance with rules and regulations. Responds to records requests.
- Utilizes a variety of software and web-based systems.
- Regular attendance is a necessary and essential function.
- Performs other duties as assigned.
- No supervisory authority. Work does require providing guidance and training to others.
- Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
- Interactions have limited impact on the organization in terms of time, money, or public/employee relations.
- Position has limited fiscal responsibility.
- May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures.
- High school diploma or equivalent.
- 3 to 5 years' experience in administrative support, customer service, and/or records/fiscal administration
- Depending on assignment, may require department specific certification.
- Valid driver's license or reliable transportation to travel to events, meetings, etc.
- Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.
- Office practices and administrative procedures, records management, and administration techniques and procedures.
- Financial record keeping practices and/or inventory control methods.
- Grant and contract administration processes and procedures.
- Common business software applications such as Microsoft Office.
- Communicating verbally and in writing to meet the needs of the audience.
- Applying active listening and asking questions for understanding.
- Collecting, organizing, and analyzing complex and/or technical data.
- Creating and maintaining detailed and accurate records.
- Typing and/or data entry with minimal errors.
- Recognize, analyze, and solve a variety of problems.
- Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.
- Provide high levels of effective customer service.
- Monitor budget and work within the constraints of that budget.
- Exercise sound judgment in making critical decisions.
- Train others.
- Regularly use a computer, software, phone and related office equipment.
- Focus on tasks.
- Level II is the highest, non-supervisory classification in the Administrative Support job family. Incumbents in this level may assist in coordinating the work of other administrative staff.
- This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.
- Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
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Administrative Technician II/Prosecutor's Office - Columbia, United States - City of Columbia, MO
Description
Posting Number 3536P Position Title Administrative Technician II/Prosecutor's Office Department Law Job Code 01004 FLSA Status Non-Exempt Union Code/Affiliation Unrepresented Division PROSECUTION Job Description Summary
The purpose of this job is to provide advanced administrative support to assigned city departments and divisions, including training or coordinating work of others.
Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.
Education and Experience
Knowledge of:
Skill in:
Ability to:
DISTINGUISHING CHARACTERISTICS:
Work Environment:
Office or similar indoor environment - Frequently or Often
Outdoor environment - Sometimes
Exposures:
Individuals who are hostile or irate - Sometimes
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
8 -5/M - F
Starting Salary $18.23/hr Pay Grade 105 Number of Positions Available 1 Deadline to Apply 06/03/2024 Open Until Filled No Special Instructions to Applicants
Must be able to pass an extensive background check for certification with the Missouri Uniform Law Enforcement system.
Notice to Applicants
Individuals needing accommodation to apply may call CITY (2489)
TTY:
711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION,
EQUAL OPPORTUNITY EMPLOYER:
MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program