Assistant Conference Sales Coordinator - Berkeley, United States - University of California Berkeley

University of California Berkeley

Verified Company

Berkeley, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Assistant Conference Sales Coordinator (6291U About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.

Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.

We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

Summer Conference Housing, as part of Berkeley Housing, is specifically responsible for filling the beds in the residential complexes (approximately 6,800 bed spaces) with a variety of programs and conferences to utilize the space/services as well as generate revenue that assists with the overall financial well-being of the department.

Sales coordinators operate as a "one-stop-shop" for clients by selling affordable accommodations, dining services, meeting spaces within residence halls, coordinating catering services, and campus meeting spaces, and other campus services such as parking, IT, campus tours, recreation passes, etc.

In addition, this unit is responsible for coordinating conference activities and billing for all services provided.

Summer Conference Housing serves as a bridge between the campus and external third parties who are interested in hosting residential conferences on campus.

Residential and Student Service Programs (RSSP) is part of the Division of Student Affairs under the direction of the Associate Vice Chancellor/COO for Student Affairs.

RSSP provides and manages student housing, custodial, and maintenance services, renewal projects, self-operated dining services, campus ID card, as well as early childhood & education services for students, faculty, and staff.

RSSP also conducts a summer conference and year-round catering business.

RSSP's annual revenue exceeds $160,000,000 and the department employs over 1500 career, limited, contract, and student employees creating a "culture of care" for students, guests, customers, and stakeholders.

Position Summary

The purpose of this position is to sell, coordinate, and manage small conference programs that utilize the residential facilities during the summer.

This position is responsible for selling accommodations for the summer season.

This position works closely with managers in housing facilities, dining, IT, and other departmental units to provide the required elements for conference programs.

In addition, the position interfaces with campus departments such as Parking, Audio-Visual, Cal Performances, Extension, and Recreation Sports to obtain services for conference programs.

Application Review Date

The First Review Date for this job is: 05/29/2024.

Responsibilities:

Plans, organizes, manages, handles negotiations, and implements small to medium conferences involving guests from multiple sources such as campus departments, student groups, other public institutions, research institutions, private sectors, and non-profit organizations.

May assist with planning and coordinating complex conferences. Consults with clients and internal partners to determine and analyze requirements on all details regarding conferences and planning. Identifies program requirements and budget parameters for each conference. Interprets operational standards. Identifies and determines logístical challenges. Conducts comprehensive planning for conferences, including but not limited to conception, development, communications, coordination, implementation, and post-event evaluation. Uses time management to coordinate and manage multiple conferences simultaneously.

Ensures smooth-running and effective conferences, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion, and political acumen.

Conducts research on history of each group. Dev