Payroll Coordinator - Dallas - TFI International Inc.

Description

TFI International (NYSE and TSX: TFII) is one of North America's largest transportation and logistics organizations. We create value for shareholders by identifying strategic acquisitions and managing a growing network of wholly-owned operating subsidiaries.

We pride ourselves on our dedication to giving our customers the best possible service and experience, and we're committed to extending the same unmatched support to every employee. At TFI International, you are empowered with the ability to influence the outcome, no matter what your job. You will help shape our future growth, not just follow it from the sidelines.

What's in it for you?

• Constantly growing, financially-sound organization
• Competitive salary
• 401K
• Group insurance
• Training & development opportunities
• Continuous improvement projects
• Employee discounts

Job Summary:

The Payroll Coordinator II supports accurate and timely multi-state payroll processing for union and non-union employees across multiple company codes. This role performs payroll audits, reconciliations, issue resolution, and off-cycle processing while partnering with Payroll leadership and ADP Garnishment Services. The position also contributes to process improvements, documentation, and training to ensure compliant, efficient, and high-quality payroll operations.

Responsibilities:

• Process bi-weekly and weekly payrolls for multiple divisions, supporting both union and non-union employees across multi-state operations and multiple FEINs (company codes).
• Audit employee data changes, including new hires, job changes, and terminations, to ensure accuracy and compliance; identify and report discrepancies to the Payroll Manager.
• Maintain accurate and complete payroll records to support internal balancing, audits, and compliance, minimizing payroll errors and organizational risk.
• Reconcile payroll reports prior to transmission and validate completed audit results.
• Assist with peer payroll audits and review audit documentation before final managerial approval.
• Proactively communicate potential payroll issues, discrepancies, or risks to the Corporate Payroll Manager.
• Research and resolve payroll inquiries and issues related to paychecks, deductions, and earnings.
• Prepare off-cycle payroll checks and replacement checks as required.
• Process voided payroll transactions, including ACH reversals.
• Process benefit and tax refunds in accordance with established procedures.
• Process W-2 corrections and adjustments as needed.
• Create ad hoc reports and utilize standard payroll reports to support internal reporting and analysis needs.
• Gain exposure to and assist with complex payroll tasks, initiatives, and special projects.
• Participate in team-building activities and cross-functional project work as needed.
• Serve as a full backup for other payroll staff, ensuring continuity of payroll operations.
• Identify, review, and implement process improvements to enhance payroll efficiency, accuracy, and compliance.
• Develop, update, and maintain payroll standard operating procedures (SOPs) and documentation.
• Conduct payroll training sessions and assist in onboarding and training new Payroll Coordinators.
• Provide high-quality payroll support by responding timely and professionally to payroll-related inquiries and issues.

Requirements:

• Minimum 5+ years of multi-state/multi FEIN payroll processing
• knowledge of HCM software, ADP Vantage and Kronos required
• Ability to compute gross to net outside of payroll processing system
• Ability to maintain the confidentiality of highly sensitive data
• Ability to handle multiple tasks, set priorities, and meet deadlines in a high-volume, fast-paced environment
• Strong bias for action with a demonstrated track record of owning and delivering solutions
• Understanding of pay calculations, payroll processes, pay standards and wage and hour laws
• Self-starter, able to drive work forward within an agile environment
• High tolerance for ambiguity, challenge, and change
• Ability to show composure in difficult circumstances
• Attention to detail, well-developed written and verbal communication skills, ability to take initiative, as well as excellent time management and prioritization abilities is required
• Strong computer skills in Microsoft Office products (i.e., Access, Word, Excel) including writing documentation that describes installation and operating procedures and the ability to write complex formulas and calculations; experience using pivot tables and vlookups

Education:

• High School Diploma required but some college training or CPP Certification preferred

Additional Information:

• Location: Addison/Dallas, Tx
• Work Arrangement: Hybrid
• Relocation Assistance Offered: No
• Sponsorship will not be offered

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. All colleagues may be required to perform duties outside of the above responsibilities from time-to-time, as needed.

TFI is an equal opportunity employer that strives to create a diverse workforce and an inclusive culture.