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    Accounts Payable Specialist - Los Angeles, United States - Boxley Group

    Boxley Group
    Boxley Group Los Angeles, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Our Client in West Los Angeles is looking for an experienced, detail-oriented Accounts Payable Specialist to support the company's financial processes. Job Description:

    We are seeking an experienced Accounts Payable Representative who will also take on the role of Office Manager in our dynamic company. This is a unique opportunity to join a small but dedicated team of 7-10 employees in West Los Angeles.

    Accounts Payable Representative Duties:

    • Validate purchase order details against vendor invoices
    • Process invoices and expense reports for payment
    • Maintain Database details for vendor invoices
    • Reconcile vendor statements and inventory landed costs and correct discrepancies
    • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and responding to vendor inquiries
    • Review and verify invoices and check requests
    • Follow up on vendor debits
    • Set up new vendors in the system
    • Maintain vendor files and update list of vendors
    • Assist with month-end closing
    • Experience with general ledger

    Office Administration Duties:

    • Oversee and support all administrative duties in the office and ensure the office is operating smoothly
    • Manage office supplies inventory and office services, place orders as necessary
    • Perform receptionist duties: greet visitors, and answer and direct phone calls
    • Receive and sort incoming mail and deliveries, and manage outgoing mail
    • Develop office policies and procedures, and ensure they are implemented appropriately
    • Assist with office layout planning and office moves, and with managing maintenance needs/requests
    • Identify opportunities for office management improvements, and implement new systems and processes as necessary

    Qualifications:

    • Bachelor's degree in finance, Accounting, or a related field
    • 2-6 years of experience in Accounts Payable or a related field
    • Strong problem-solving skills and attention to detail
    • Excellent communication and organizational skills
    • Proficiency with Mac OS is a plus

    Software applications:

    • NetSuite
    • Airtable – order management
    • Microsoft Office: Outlook, Excel, Word
    • Dropbox

    Compensation Range: $65K - $75K

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