Phd-academic Program Coordinator - Richmond, United States - Virginia Commonwealth University

Virginia Commonwealth University

Verified Company

Richmond, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

VCU's School of Social Work has an exciting opportunity for a PhD-Academic Program Coordinator
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Position Overview

The PhD-Academic Program Coordinator will support the ongoing coordination of integrated activities across the School of Social Work's priorities and initiatives for the doctoral program.

Duties include a variety of administrative, logístical, operational, and technical tasks in support of the program's mission.
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Essential duties and responsibilities of the PhD-Academic Program Coordinator include but are not limited to:

Managing program core functions

Respond to student, faculty, and staff requests and issues as appropriate for their role
Prepares travel authorizations, purchase requests, supplies, and reimbursement per university and SSW policies for the PhD Program Director and current PhD students
Design, coordinate, and manage onboarding and orientation events
Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations
Supports PhD program committee and task groups by scheduling meetings, arranging Zoom links, taking minutes, and other administrative tasks relevant to meetings
Onboarding connection points from spring through summer to prepare students (welcome, registration, textbooks, housing, parking, student fee preparation, orientation schedule)
Schedule/coordinate posters for Graduate Research Symposium & 1 year student research poster presentations
Schedule and coordinate Fall PhD writing retreat
Record keeping: Doctoral program records, DPC minutes, Student files

including all SAF, Change of Grade, Incompletes, Independent Studies & Directed Research proposals, Candidacy forms, Course Syllabi, Dissertation proposals, Qualifying Papers, Internal alumni list, Exemplars (IS, DR & TP proposals, conference proposals, conference posters)

Maintaining equivalency database for course waivers and transfers
Assist with scheduling Qualifying Exam, dissertation proposal defense, and dissertation defenses includes room reservations; zoom registration link; moderate zoom during defense; room setup; announcements
Ensure that all program faculty have the resources needed for their classes such as textbooks, videos, common meeting spaces, etc.
Monitor budget with PhD Program Director and meet with Finance office monthly to review program budget and GRA stipend status
Manage tuition, tuition waiver, and health insurance submissions to Graduate School
Maintain ongoing communications with SSW Communications Office
Maintain communications re: training and job opportunities
Monitor and process website updates and changes with program director
Manages GRA request information and monitor GRA worklogs
Develop GRA assignments with director

Course Management

Maintaining course curriculum maps and update course competencies
Work with the Lead Academic Program Coordinator to manage Banner scheduling, ensuring that all sections are copied (as appropriate) and that Google schedule matches the Banner schedule
Collect and review master syllabi and faculty syllabi maintaining an up to date syllabus archive
Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to PhD Program Director

Other duties as assigned

Assist with resolving PhD student financial issues
Liaison between PhD faculty and students from other units interested in social work doctoral courses
Ensure students DegreeWorks is accurate and process graduation freezes
Crosstrain and serve as a backup to other academic program coordinators
Provide rotating coverage for the front desk of the Dean's Suite
Provide support to the program with the scholarship administrative processes

Minimum Qualifications:

Experience working in and fostering a diverse faculty, staff, and student environment and a commitment to doing so at VCU;
Ability to work independently and in collaborative teams, while meeting deadlines;
Strong oral, inter personnel, and written communication skills;
Ability to provide excellent and responsive customer service to a diverse population;
Ability to handle sensitive and confidential matters;
Ability to manage and prioritize multiple projects simultaneously;
Ability to work successfully in both an inperson and remote environment.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

**Equal Opportunity Employer