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    Executive Management Receptionist - Olympia, United States - Washington State Department of Natural Resources

    Washington State Department of Natural Resources
    Washington State Department of Natural Resources Olympia, United States

    3 weeks ago

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    Description


    Executive Management Receptionist Recruitment # Full-time, Exempt, Non-represented position Location: Natural Resources Building - Olympia, WA *Salary: $51, $59,858.00 Annually To allow for growth and salary progression the full salary range is: $51, $63,008.

    00 Annually


    Responsibilities:
    Greets visitors to the Commissioner's Office;
    Answers DNR's main telephone number and transfers callers to the appropriate part of the department;
    Answers routine questions from callers about agency business and procedures;
    Maintains consistent reception desk office hours and ensures coverage of the reception desk during all business operating hours;
    Interacts directly with agency staff at all levels, and executives and leaders from other public and private sector organizations, the environmental community, and other stakeholder groups;
    Maintains DNR's Natural Resources Building (NRB) phone;
    Maintains calendars and schedules for NRB conference rooms;
    Gathers, codes, and submits administrative documents from executive managers: travel vouchers, invoices, purchase orders, etc.;
    Manages EM's credit cards and reconciles the invoices;
    Coordinates EM's telecommunications needs with the Information Technology Division and orders and sets up new cell phones for executive management staff;
    Maintains the reception area and the EM supply room: keeps these areas neat and orderly;
    Creates and maintains office supplies and ensures supplies are always stocked;
    Performs light cleaning to augment janitorial services;
    Disposes of surplus items;
    Breaks down and transfers recyclables to collection points on the same floor;
    Serves as EM's liaison to Facilities, Department of Enterprise Services, and vendors for minor building and equipment issues;
    Communicates security issues to Washington State Patrol, as needed;
    Works with sensitive information while maintaining confidentiality;
    Providing other executive office support as needed.

    *Required Qualifications:

    One year of progressively responsible secretarial and reception experience.

    Proficient with Microsoft Office Suite Excel, Word, Outlook.

    Proficient with financial spreadsheets and common accounting practices.


    Position Specific Competencies:


    Administer work unit calendars Successfully develop, post, monitor, and maintain calendars to support and schedule the business activities for the front desk.


    Adaptability and flexibility Adapt easily to changing business needs, conditions, and work responsibilities, using viable methods to achieve successful solutions.


    Communication effectively, both orally and in writing Consistently comply with accepted rules of English grammar and composition; translate information through written and verbal language, including email, into understandable messages for the intended receiver; use responsiveness in communicating with others, using adequate grammar, punctuation, and spelling.

    Conflict Resolution Resolve or initiate resolution to interpersonal and organizational conflict.


    Coordinating and organizing Effectively schedule and coordinate events, activities, services, available facilities, or equipment needed to ensure smooth, efficient operation of work.

    Coordinate with others Share information, make decisions, and implement solutions to problems or requests.


    Interpersonal Skills Build and maintain strong, courteous relationships with peers, supervisors, managers, and clients; provide assistance, information, or other support to co-workers to build or maintain relationships with them.

    Knowledge of program and services Have the knowledge to exp
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