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    Executive Assistant - Los Angeles, United States - Motion Recruitment

    Motion Recruitment
    Motion Recruitment Los Angeles, United States

    1 month ago

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    Motion Recruitment background
    Description

    Our client, a major entertainment network, is actively looking for an Executive Assistant to join their team in Los Angeles This is a hybrid position, so candidates must be local to LA.

    **This begins as a 6-week contract with an opportunity to extend or convert at any time**

    This role supports an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime talk, and animation programming.

    Responsibilities

    • Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties.
    • Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace.
    • Handle heavy telephone contact with all levels of internal and external executive and creative management and employees.
    • Answer routine questions and furnish information in a timely manner, with an ability to seek out information and problem solve within a large organization.
    • Exercise excellent judgment in monitoring and prioritizing information flow and meetings throughout the day.
    • Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues, as necessary.
    • Handle confidential information with absolute discretion.
    • Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics.
    • Assist with short and long-term projects, research, and produce presentations using various presentation software.

    Qualifications

    • BA/BS from an accredited university or college, or equivalent, preferred.
    • At least 5-7 years of experience as an executive assistant in the business side of entertainment space, preferably television or film strongly preferred; agency experience a plus; experience working at a studio or network a plus.
    • Demonstrated professional commitment to a career path as an executive assistant or a career in an administrative/corporate role with a demonstrated academic and professional interest HR, finance, and/or administration required.
    • Exceptional computer skills with proficiency in MS Office Suite.
    • Advanced Excel skills required.
    • Proficient in PowerPoint and other presentation software.
    • Flexible, organized, self-starter, and extremely detail oriented.
    • Proactive approach with the ability to independently seek out answers and resources.
    • Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment.
    • Must be willing to work flexible hours to support an international production HR schedule; occasional evening and weekend support as needed.

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