- Acts as administrative support to the Project Management and Accounting teams, including administrative tasks such as generating reports and assisting with invoicing tasks
- Effectively focus on process details by receiving, interpreting and executing project budget and billing input from internal and external clients
- Generates and deciphers operations reports as needed including but not limited to Salesforce reports, financial performance reports (EAC's), projected sales revenue reports, data review and any follow up reports requested that help with tracking internal project progress and troubleshooting.
- Maintains time and data entry ownership for assigned departments through Wrike and Sage
- Helps prepare internal process documents to support the PM team, including but not limited to project change orders, schedules and presentations as needed
- Prepares meeting agendas, coordinates and relays communication from internal client kick-off meetings, with formal meeting minutes to all designated individuals
- Acts as administrative support between the HR and installation operations teams for project installation reporting as needed
- Leads project management billing efforts and coordinates with Accounting department on assigned projects
- Maintains construction billing portals and activities for assigned projects
- Supports departmental logistics, such as scheduling travel arrangements and coordinates meetings based on needs of the PM team or clients.
- Maintains project files and data via Evernote, Google Drive, Salesforce, Bluebeam, Dropbox, Concur and Project Management drive
- Reports and escalates any issues to the Director of Project Management in a timely manner, as needed.
- Ensures the confidentiality and security of company's financial information
- Performs other related duties as assigned
- Ability to effectively use online systems to track and monitor client projects, organize priorities, and manage calendar milestones
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs
- Ability to perform basic Excel spreadsheet functions and formulas
- Excellent attention to detail and data integrity in a fast-paced and deadline driven environment
- Ability to independently multi-task, work under pressure and meet deadlines
- Possess an authentic team player attitude and always be willing to help
- Excellent communication skills, both written and verbal that demonstrate solution-oriented components
- Prior exposure to billing activities
- Uncommon commitment to clients and internal teams alike
- Exhibit a positive, professional attitude and approachable communication style
- Be extremely flexible; go where needed, when needed
- Possess excellent listening and problem-solving skills
- Ability to meet/exceed deadlines and produce results
- Be dedicated to everyone's success and contribute to a positive team culture
- Bachelor's degree in Construction Management field strongly preferred. Will consider candidates with Associates degree in a relevant field, or with a combination of education and previous work experience or internship
- General construction billing portal experience is a plus
- Prior experience with technical documentation, flowcharts and project scheduling is a plus
- The employee is occasionally required to reach with hands and arms and stoop, kneel, climb, crouch, or crawl
- The employee must be able to occasionally lift and/or move up to 50 pounds
- Specific vision abilities required for this job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus
- Employee must be able to talk and hear
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Project Administrator - Shawnee, United States - Dimensional Innovations
Description
Job DetailsJob Location
DI - HQ - Overland Park, KS
Position Type
Full Time
Description
SUMMARY
DI exists to relieve the world of mediocre experiences and to create remarkable ones. Our people make the remarkable possible through an unwavering display of uncommon commitment each day.
Reporting to the Director of Project Management, this role supports the Project Management and Accounting departments by ensuring both required resources and information are available to the right people to assist with completing projects within expected timelines and budgets. This role's activities are primarily centered around the planning, organizing, and completion of tasks directly relating to project operations.
ESSENTIAL RESPONSIBILITIES/FUNCTIONS may include but are not limited to:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Due to our onsite Fabrication process, the work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this job, employee may be exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles and outside weather conditions.
