Administrative Support Specialist - Columbia, United States - Leidos

Leidos

Verified Company

Columbia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Description

Primary Duties and Responsibilities:

Provide support across the Divisions.
Manage the Division Prism web page and shared document repositories for Division programs and employees
Maintain Outlook distribution lists.
Utilize Leidos business systems and processes to perform facilities utilization, meeting room management, and other routine tasks.
Coordinate travel arrangements and expense report submission.
Order office supplies.
Collect and compile data and input for routine reports, to include but not limited to the weekly 515, MOR (Monthly Operating Review), IPR (Independent Program Review), etc.
Analyze and track data and generate reports related to overhead, training, program engagement, staffing, etc.
Plan and execute events, including but not limited to engagement activities, training, intern hiring events, and site visits.
Coordinate badge/token/equipment delivery and other local onboarding activities for new hires and collect items for local offboarding of employee departures. Support front line supervisors with onboarding and offboarding processes to ensure a consistent Leidos experience.
Responsible for tracking device (computer, phone, etc.) usage to include actively working with employees to return unused equipment, replace aged equipment, and deploy new resources when needed.
Meet/greet internal and external visitors, and provide logístical support (e.g. workspace, network connectivity, etc. as needed).
Prepare for classified meetings and escort visitors as required.
Order refreshments/meals for Corporate / CTX, Sector, Business Area, and Division meetings to include room reservation, setup, and cleanup.
Coordinate updating of internal marketing materials and program overviews (Purple Book)
Coordinate special projects as needed.

Required Qualifications:

High school diploma and 35 years of administrative support experience at a senior level
Proficiency with MS Office Suite (Outlook, Excel, Power Point, and Word)
Strong written and verbal communication skills
Demonstrated attention to detail in written communication (i.e. accuracy in spelling, grammar, punctuation, document editing, proofreading, and understanding content)
Ability to work independently and successfully in a team environment.
Must possess a positive, professional, and personable demeanor with an ability to interact well with both external and internal contacts at all levels.
Ability to multitask and prioritize competing priorities.

Desired Qualifications:

Ability to obtain a TS/SCI with poly clearance
Bachelor's degree in Business Administration or a related field
Familiarity with Leidos
Experience with Concur travel management and expenses, SharePoint, Prism, Workday, and PowerBI

Original Posting Date:

Pay Range:
Pay Range $53, $97,525.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary.

Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.