Laboratory Safety, Health and Training Coordinator - Boston, United States - MASS

Description

The Massachusetts Department of Public Health (DPH) seeks an experienced professional to join the Bureau of Infectious Disease and Laboratory Sciences as the Laboratory Safety, Health and Training Coordinator. This role will support the Division of Laboratory Safety, Health, and Training in a number of critical activities including enrollment, scheduling, and review of occupational health services, performance of quantitative fit testing for staff, and maintenance of occupational health and training records. The incumbent will work closely with the Training Coordinator to schedule trainings and provide training materials. The Laboratory Safety, Health and Training Coordinator will assist the environmental engineers and biosafety specialist with scheduling of vendors and maintenance of records. This role will work closely with the EHS Officer to update records and spreadsheets for reporting metrics to the division director for grant applications and progress reports. The Laboratory Safety, Health and Training Coordinator will support the division by assisting with placing internal and external orders as needed.

Learn more about what it's like to work at the Bureau of Infectious Disease and Laboratory Sciences .

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Manage enrollment of staff in the occupational health program.
• Maintain and update occupational health files and databases.
• Provide quantitative fit testing services.
• Provide respiratory protection training (DPR and PAPR) for staff and vendors.
• Maintain training records for staff.
• Schedule both internal and external trainings, and provide training materials.
• Confer with the Division Director and other staff to determine requirements, availability of resources, and program evaluation criteria for occupational health and training programs.
• Evaluate occupational health and training program activities to determine progress and effectiveness, make recommendations for improvement.
• Compile statistical information to be included in reports of program activities.
• Assist the Division Director with maintaining records and compiling reports for grant deliverables, review reports for completeness, accuracy and content.
• Provide support to the division by liaising with purchasing and central services team to enter orders into the purchasing system, media application, and stockroom ordering system.
• Perform related duties such as attending meetings and conferences, maintaining records, and preparing reports.

Required Qualifications:

• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Skill to assemble items of information in accordance with established procedures.
• Competency to determine proper format and procedure for assembling items of information.
• Ability to maintain accurate records.
• Skill to prepare general reports and to give written and oral instructions in a precise, understandable manner.
• Capacity to adjust to varying or changing situations to meet emergency or changing program requirements.
• Ability to exercise discretion in handling confidential information.

Preferred Qualifications:

• Proficiency in performing quantitative fit testing.
• Experience working with federal reimbursement programs, federal and state regulatory requirements, and registration and/or licensure programs.
• Knowledge of Microsoft software programs including, but not limited to, Word, Excel, PowerPoint, Access, etc.
• Skilled prioritization of work assignments.
• Ability to work independently.
• Knowledge of the principles and practices of public health, health care and hospital administration, including terminology.
• Ability to write concisely and to express thoughts clearly, and to develop ideas in a logical sequence.
• Knowledge of state budgetary procedures relating to positions, salaries, and personnel services.
• Familiarity with the laws, rules, policies, and procedures governing Federal Grant Administration.
• Understanding of state procedures governing the purchasing and requisitioning of supplies and equipment.
• Knowledge of state accounting and budgetary procedures including terminology.

Working Conditions:

Work in a typical office environment with no unusual working conditions; due to the revenue handled the incumbent, the position must be bonded; and, based on assignment, incumbent works in an office within a laboratory setting.

About the Bureau of Infectious Disease and Laboratory Sciences (BIDLS):

The DPH Bureau of Infectious Disease and Laboratory Sciences (BIDLS), predominantly located in Jamaica Plain, provides public health response to infectious disease. These services include programmatic and epidemiologic response, as well as laboratory testing through the State Public Health Laboratory (SPHL).

Infectious disease response services address concerns of the general public as well as those disproportionately affected by infectious disease through a variety of risk factors. BIDLS administers ongoing disease reporting for over 90 reportable diseases in the state. Disease reporting review and follow-up with clinical providers and local boards of health is a central function of the bureau. Surveillance activity is complemented by an extensive contracted service system. These services are funded through state and federal resources and include prevention education, community outreach screening for infectious disease, immunization services, health service navigation, medical case management, insurance enrollment, housing assistance, and referral and linkage to infectious disease treatment.

The SPHL provides scientific expertise and capacity to identify infectious agents, chemical agents, and other toxins that cause human disease. The SPHL is an active partner in joint activities with other bureaus/agencies such as environmental health, food and drug, agriculture, disease prevention and health promotion programs, and public safety. The SPHL is a reference laboratory of the national Laboratory Response Network (LRN) and is a U.S. Centers for Disease Control and Prevention (CDC) Select Agent laboratory. SPHL staff work closely with laboratory and disease prevention programs at the CDC, and partners with the U.S. Department of Homeland Security (DHS).

About the Department of Public Health:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. More information can be found at: Department of Public Health |

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form .

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at Ext. #4.

Qualifications:
First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards

Title 101 CMR "Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza .

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.