Administrative Assistant/receptionist - Santa Monica, United States - RIT Solutions Inc

RIT Solutions Inc
RIT Solutions Inc
Verified Company
Santa Monica, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

JOB DUTIES AND RESPONSIBILITIES
Provides general administrative support with little supervision including: Creates proofs, revises and edits written material as needed.

Handles internal and external correspondence.

Investigates and follows through on areas of concern and is responsible for problem resolution Makes travel arrangements.

Creates and maintains departmental filing systems.

Answers telephone lines. Organizes updates and maintains calendars.

Uses and coordinates maintenance for local office equipment.

Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc. Serves as Scribe for meetings as needed.

Maintains department logs, reports, and/or data entry for functional databases.

Cross-trains and learns other responsibilities within the team and provides assistance as needed.

May assign work and guidance to entry level Administrative Assistant.

Builds professional relationships with customers and other teams. Performs other duties as assigned.


Provide reception coverage, greet clients, answer and route internal and external calls

  • Process expenses and invoices using the firm's software
  • Provide administrative assistance including data entry, editing documents, saving documents to iManage etc. Create binders/folders for attorneys and legal secretaries
  • Monitor conference room scheduling software to determine catering and technology needs for scheduled meetings. Reviews upon arrival and throughout day for changes
  • Setup conference rooms for meetings including coordination with IS, furniture reconfiguration and catering needs for scheduled meetings and events
  • Book visiting attorney/guest offices, greet and escort to office
  • Assist with other special projects as requested
  • Perform other duties as assigned

Minimum Qualifications

Typically Required:
Requires 1-3 years of experience in the field or in a related area. Requires a high school diploma or equivalent


Required Skills:

greeting/assisting

receptionist


Job Type:
Contract


Pay:
$ $23.00 per hour

Expected hours: 40 per week


Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Experience:


  • Customer service: 1 year (preferred)

Ability to Relocate:

  • Santa Monica, CA: Relocate before starting work (required)

Work Location:
On the road
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