- Provide senior level administrative support to the Director of Quality, Quality Team Leads, and the organization.
- Partner with EA of Performance Management (PM) and the administrative team to provide comprehensive admin support to the Direct Reports of PM.
- Working knowledge of departmental and company policies, procedures and practices.
- Serving as a central resource to all staff by providing guidance on PNNL policies and procedures.
- Provide suggestions for process improvement. Independently prioritize and organize work. Routinely takes initiative with respect to everyday work.
- Extensive working knowledge of commonly used computer applications such as Microsoft Office Suite, Teams, internal software and internal lab business systems.
- Ability to effectively manage email with a high degree of speed and accuracy. Experience maintaining multiple calendars.
- Prepare, proofread and edit written correspondence and documents, according to Correspondence Guidelines.
- Prepare and edit Powerpoint presentations for Division Director.
- Communicate messages and information to Quality Division Director and maintain various records and documents.
- Organize group events, off-sites and activities including coordination of all logistics for events/meetings.
- Plan meetings. Prepare agendas for staff or team meetings, publish minutes and action items and follow up on delegated actions.
- Interface with group personnel and sponsors.
- Process high volume of standard forms including purchase requisitions, expense reimbursement, and personnel requisitions.
- Collect signatures and track all requests through completion.
- Coordinate complex travel for employees and visitors and process expense reports.
- Utilize data and applications to anticipate leaders and department reporting and information needs.
- Provides guidance and support to team members.
- High school diploma/GED and 8 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 6 years of relevant experience in an administrative environment.
- Experience in planning meetings and coordinating travel.
- Demonstrate proficient use of a PC using a variety of commercial and in-house software packages, including use of Microsoft Office Suite and SharePoint.
- Willing to search out and learn new technologies that make not only the administrators' work scope more efficient and accurate but benefits both management and the organization.
- Maintain high volume and quality of output with frequent interruptions.
- Prioritize work and be responsible for commitments and action items.
- Understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate.
- Resolve and/or advise management on a wide range of administrative issues.
- Identify potential administrative problems/areas for continuous improvement and recommend solutions.
- Learn quickly and provide training and guidance to less senior or new staff when necessary.
- Positively and proactively interact with a wide variety of PNNL staff and clients of all levels.
- Use good judgment and discretion.
- Communicate effectively with oral or written communication, including proper English grammar, punctuation, and spelling.
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Senior Administrative Coordinator - Richland, United States - Pacific Northwest National Laboratory
Description
Responsibilities:
Qualifications:
Preferred Qualifications:
Additional Information:
Not Applicable.
Testing Designated Position:
This is not a Testing Designated Position (TDP).