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    Coordinator, Creative Production - New York, United States - RWS Global

    RWS Global
    RWS Global New York, United States

    1 week ago

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    Description

    Built upon more than 120 years of combined expertise from its subsidiaries, RWS Global launched in 2023 as an industry-leading team of four powerhouse companies-RWS, JRA and ARC. Together, they form the world's largest producer of live experiences. Headquartered in New York City, London and Cincinnati, RWS Global provides ideation, design, technical, casting and operation services to create extraordinary entertainment, live events, exhibits, destinations, décor and brand attractions.

    On land, at sea and everywhere in between, RWS Global produces over one million live moments every day. RWS Global employs a diverse team of world-class designers, creators, producers and more, including the casting and recruitment of over 8,000 performers and technicians annually.

    RWS Global's subsidiaries include RWS, the leader in live moments by bringing to life unforgettable in-person experiences; JRA, an award-winning creative studio specializing in master planning, design and project management and ARC, providing casting for theatre, film, TV and commercials. For more information, visit

    Reporting directly to the Director of Creative & Design | Land the Coordinator of Creative Production's role includes:

    Role& Responsibilities

    • Submitting Finance Requests & Reconciliations
    • Travel booking and travel tracking in partnership with our Travel & Logistics team.
    • Travel as needed for on-site work.
    • Facilitate Contracting Requests & Creating Payout Sheets for Seasonal Employees.
    • Submitting Invoices.
    • Financial Forecasting.
    • Act as the shipping point of contact for vendor communication and internal procurement team.
    • Enforce timelines & deadlines by creating a Weekly Schedule that will be distributed each Monday.
    • Upkeep and maintain all storage platforms (Wrike, Dropbox, Box, etc.).
    • Attend production meetings, when required.
    • Participate and orchestrate First Round Screening & Interviews - HR Management.
    • Assist with prep, management & inventory of prop shop.
    • Track storage and distribution management for all orders incoming and outgoing.
    • PTO Coverage - First point of escalation, filtering and actioning to the correct person.
    • Support the Creative Department & Production Managers with preparing/putting together budgets and understanding budget accountability.
    • Oversee and Project Manage design/creative specific projects, when needed.
    Please Note: While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not anexhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned.

    Qualifications
    • Bachelor's degree in Theatre Design, Stage Management, or a related field, or equivalent experience.
    • Three years as a production coordinator or relevant experience.
    • Great time management skills, capable of meeting intense deadlines, and prioritizing multiple time sensitive projects at the same time.
    • Problem solver with great communication skills.
    • Works well in a team atmosphere as well as independently.
    • A self-starter who works quickly in a high-volume production atmosphere.
    A valid passport for the duration of employment for all travel-related roles.

    Company Benefits
    Progressive PTO, Citi Bike membership, Commuter benefits, Health benefits - Medical, Dental, and Vision, Pet-friendly office, paid parental leave, 401k with company match, Employee Enrichment Program, complimentary tickets to Broadway/Off Broadway shows and industry events as available, Summer Fridays

    Estimated Start Date: ASAP
    Status: Mobile, in office 3 days
    Salary: $62,400 - $62,400DIVERSE IS WHO WE ARE
    Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life experiences, knowledge, self-expression and capabilities are a contribution to our culture, as well as our reputation and achievements.
    So bring all of who you are, no questions asked.
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