Administrative Specialist - Madison, United States - University of Wisconsin–Madison

University of Wisconsin–Madison

Verified Company

Madison, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary:

The Administrative Specialist works within the Office of the Chair in the Department of Family Medicine and Community Health under the supervision of the Administrative Manager and with a team of other administrative support staff.

This role will provide administrative support to the Office of the Chair by coordinating student coverage for the main office, serving as a back-up to other colleagues within the Office of the Chair, and supporting the Promotions Committee with preparing and building faculty promotion packets, tracking faculty clock changes, and preparing materials and presentations throughout the year in anticipation of dossier due dates.

The Administrative Specialist will also work on various projects that may be department-wide in scope to advance the operations and mission of the department.

Responsibilities:

Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

10% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
20% Schedules logistics and secures resources for a designated work unit to contribute to the daytoday operational success
20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
20% Serves on committees and attends meetings, representing the interests of the unit or program
15% Prepares, compiles, and submits faculty promotion materials and packets, prepares and submits attestations for faculty, and assists with faculty promotional clock changes/extensions, meetings, and presentations.
5% Hires and supervises student hourly workers to provide front desk coverage.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison.

We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community.

We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor's Degree

Qualifications:

Required:

Ability to communicate effectively and professionally, both orally and in writing.
Familiarity and experience with Microsoft Office suite.
Ability to manage time effectively and work independently with mínimal supervision.
Excellent organizational skills.
Experience in an administrative setting providing administrative support and coordination.

Preferred:

Knowledge of faculty attestation and promotion process including schedule development, promotion process management, and portfolio/dossier preparation.
Ability to establish and maintain effective working relationships, including communicating and collaborating with a diverse group of colleagues ranging from faculty, staff, and students.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $42,600 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $42,600 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

SMPH Academic Staff Benefits flyer:

Additional Information:

University sponsorship is not available for this position.

The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment.

UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.

How to Apply:

Contact:

Paige Steinert

Relay Access (WTRS): See RELAY_SERVICE for further information.

Official Title:

Administrative Specialist(AD006)

Department(s):

A53-MEDICAL SCHOOL/FAMILY MED/FAMILY MED

Employment Class:

Academic Staff-Renewable

Job Number:

296386-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer
:

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