Billing Coordinator - Tempe, United States - Pacific Port Services LLC

Description

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Summary:

The Billing Coordinator will manage high volumes of customized billing for maintenance and other maritime, shipping and port-related services.

The Billing Coordinator will be responsible for daily, weekly and month end billing, reconciliations of accounts assigned, meeting KPI's and participating in process improvement efforts.

Responsibilities:

• Create, submit, and monitor electronic invoices (EDI) to clients on a daily basis.
• Process documentation, provide analysis, and offer improvement.
• Create and submit manual invoices to clients on a weekly, monthly and sometimes daily basis
• Create and modify invoice formats using Adobe
• Communicate with Terminal managers as well as customers to resolve billing related discrepancies.
• Manage accounts and duties to meet KPI's for posting deadlines and month end accruals.
• Assist and work with Accounts Receivable on invoice disputes.
• Perform account reconciliations using data pulled from internal and external sources and analyze data using Excel.
• All other duties and projects assigned to meet the ongoing needs of the organization.

NOTE:

This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.


Requirements:


Qualifications and Requirements/Knowledge/Skills/Abilities:

• 2 years of experience with billing or accounts receivable
• 2 years of experience with customer service and problem solving.
• Intermediate to advanced Microsoft Excel skills.
• Experienced and comfortable with multiple computer programs.
• Organizational skills, able to meet deadlines.
• Able to communicate clearly and collaborate.

Knowledge of and experience with customer contracts.

• Detail oriented and produces accurate work.

Working Conditions:

• Ability to operate standard office equipment and keyboards.
• Able to spend long periods of time at a computer station.
• Able to respond quickly to tight deadlines.