Administrative Assistant Extraordinaire - Philadelphia, United States - Montium
Description
We are seeking an enthusiastic, professional, and overall superstar Administrative Assistant to support our Property Manager.In this role, you are a jack of all trades who can wear many hats and a multi-tasker extraordinaire with stellar organization skills.
You are essential to coordinating office operations and supporting the team, as needed. This position reports directly to the Property Manager.Responsibilities:
- Welcome prospective tenants and existing residents in a warm and friendly manner
- Answer phones and direct calls to the appropriate personnel
- Respond to incoming leads from prospective tenants and answer questions regarding the property
- Assist with general office duties and maintain office inventory
- Processing paperwork such as invoices, returns, credits, etc.
- Manage incoming mail and as well as maintaining an orderly package room
- Assist with the leasing process (i.e. updating resident files, scheduling moveins, work order followups, market analysis, etc.)
- Implement and process landlord tenant notices
- Issue and verify pool and parking passes
- Assisting in the preparation of various reports and presentations for the Property Manager. This will include working in Microsoft Office, especially Microsoft Excel
- Property Management experience is an asset, but not required
Requirements & Qualifications
- Excellent interpersonal and organizational skills
- Must have a positive attitude and excellent customer service skills
- Ability to work independently in fast paced environment and take initiative
- Strong communication skills (verbal, reading, writing)
- Ability to set aside emotions in favor of simply handling a situation while maintaining a calm demeanor
- Microsoft Word, Excel and Outlook knowledge required. Proficiency in Microsoft Excel is a must
- Customercentric and team oriented
- Familiarity with Yardi a plus
Pay:
From $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (required)
- Administrative: 1 year (required)
Work Location:
In person
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