Executive Administrator - Austin, United States - WeDriveU

WeDriveU

Verified Company

Austin, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About the Role

As an Executive Administrator, you will work in partnership with our leaders, supporting daily operations, logistics, and other project-based support.

The position is critical to the operations and culture of the organization, as you are often a liaison between the Executive Team, employees, and clients.

You will bring energy and dedication to the role which covers a wide range of duties and will actively contribute to a successful, goal-oriented team.

To experience success in this role you will need to be able to thrive in a fast growing, ever changing environment and have a high drive for results, have an ability to operate independently and as part of a team, and be motivated and resourceful.

Duties include, but may not be limited to:

Manage high level projects by creating long

- and short-term plans, including setting targets for milestones and adhering to deadlines

Making effective decisions when presented with multiple options for how to progress with the project
Serving as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy
Communicating with executives to keep the project aligned with their goals
Performing quality control on the project throughout development to maintain the standards expected point person for daily updates and changes to the project components.
Ensure every day is run efficiently and effectively for the Executive Team. Manage and maintain complex calendars schedule internal/external meetings, appointments, conference calls and special events enter details, record minutes and action items, and gather materials for upcoming meetings.
Followup repeatedly to ensure critical tasks are completed prior to deadlines and manage the timelines and deliverables of important projects.
Serve as the gatekeeper and liaison to the Executive Team and be able to justify each minute of time spent based on the critical needs of the business, weighing them against all other competing priorities.
Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.) as necessary.
Prepare polished correspondence/communications/presentations including letters, charts, etc. Responsible for accuracy and clarity of final works.
Ability to take clear notes, document decisions and action items, synthesize outcomes, and distribute updates appropriately.
Handle ambiguous situations and constant change with confidence.
Support the coordination and preparation of Town Halls
Complete and process expense reports and other financial reporting

About You

5+ years experience in an executive assistant/project management role, preferably supporting Clevel executives
Strong organizational skills with the ability to multitask in a fast growing and changing environment
Proficiency in Google Suite
Excellent written and verbal communication skills
Must be able to work in the Austin office