Contracts Coordinator - Chicago, United States - City of Chicago

City of Chicago

Verified Company

Chicago, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Number:393879**
Description

BID/JOB ANNOUNCEMENT

CONTRACTS COORDINATOR

CHICAGO DEPARTMENT OF TRANSPORTATION

Number of Positions: 1

Salary:
$85,524; Grade B-16

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under direction, coordinates and directs the preparation and processing of procurement contracts

- for a city department, and performs related duties as required

ESSENTIAL DUTIES

Directs and coordinates the preparation and processing of departmental contractual documents

- (e.g., contracts, suborders, direct vouchers) for the procurement of goods and services

Supervises and directs staff engaged in contract and payment processing activities
Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and

- conformance with City procurement policies and procedures

Coordinates with the Department of Procurement Services to monitor minority/womenowned

- business enterprise (MBE/WBE) participation to ensure departmental contracts meet City goals

Reviews bids and proposals and makes award recommendations to the Department of
Procurement Services
Prepares and processes contract revisions, amendments, and extensions
Oversees the preparation and processing of vendor payments
Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite

- and troubleshoot contract-related problems

Prepares various contract status and summary reports
Supervises the maintenance of contract records and related documents
Reviews and revises contract specifications for goods and services
Monitors vendor performance to ensure compliance with contract terms and conditions
Informs and instructs relevant parties (e.g., project managers, contractors, subcontractors,

- delegate agencies) on current contract availability and contracting process requirements

Additional duties may be required for this position._

LOCATION: 2 North LaSalle, Ste 1020

HOURS: 8:30 am - 4:30 pm, Monday - Friday

THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS:

Graduation from an accredited college or university with a Bachelor's plus four years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience

_ Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program._

_

NOTE:
__ _
_You must provide your transcripts or diploma/degree__ _
_at time of processing, if applicable._

SELECTION REQUIREMENTS

Previous work experience preparing contracts in a government environment
Previous work experience in research and development of written specification
Previous work experience managing multiple projects/initiatives
Previous work experience creating and developing reports
Previous supervisory experience

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago
Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on Monday, May 20, 2024.

Job Posting:
Apr 19, 2024, 12:00:00 AM |
Closing Date (Period for Applying) - External: May 20, 2024, 11:59:00 PM

Salary:
$85,524.00
Pay Basis:Yearly