Administrative Support Consultant Cns Osg-osg - Washington, United States - Inter-American Development Bank

Inter-American Development Bank

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Post of duty

:

Washington, DC.**The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean.

Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

Established in 1959, the Inter-American Development Bank ("IDB" or "Bank") is the main source of financing for economic, social and institutional development in Latin America and the Caribbean.

It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.

About this position

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What you'll do

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Provide administrative support to the Office of the Special Advisor on Gender and Diversity in daily Front Office activities, as follows:

Executive and Office Support:

Coordinate the daytoday agenda of the Special Advisor on Gender and Diversity.
Support in organizing travel logistics and related arrangements for the Special Advisor and the office staff.
Coordinate D2S documentation.
Provide general administrative support to Special Advisor, Office staff, and resource planners.
Support the Office with miscellaneous activities, including greeting visitors, scheduling office resources, among others.
Capture comprehensive meeting notes and generate minutes for internal distribution when needed.
Provide periodic briefing materials.
Prepare PowerPoint presentations.
Perform any other activities in supporting the daytoday operations of the Office.

Event Coordination and Communications:

Support in the coordination of logístical arrangements for meetings and workshops, including agenda preparation, participant lists, technological requirements, and coordination with internal and external stakeholders.

Resource Planning Support:

Support the Resource Planners in tasks related to hiring processes for complementary workforce and consulting firms, when needed.
Support the Resource Planners in all tasks related to the Office miscellaneous expenses, including proper documentation of payments and receipts.

What you'll need

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Education

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Bachelor's Degree.
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Experience

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Between 2 and 5 years of relevant work experience. Experience working at the IDB Group and/or with high-level executives is desired
.

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Languages

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Proficiency in English and Spanish is required. Knowledge of one of the other Bank official languages (French, or Portuguese) is desired.

Key skills

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Learn continuously.
Collaborate and share knowledge.
Focus on clients.
Communicate and influence.
Innovate and try new things.

Technical Skills

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Calendar/agenda management and travel coordination experience highly desired.
Systems: Proficiency with Microsoft Office, including Outlook required.
Concur system is a plus.

Requirements

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Citizenship

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You must be a citizen of one of the IDB's 48 member countries.
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Consanguinity

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You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

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Type of contract

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International Consultant Full-Time.
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Length of contract

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12 months.
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Work Location

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On site.

What we offer

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The IDB group provides benefits that respond to the different needs and moments of an employee's life

These benefits include:

A
competitive compensation packages.

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Leaves and vacations

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2 days per month of contract + gender
- neutral parental leave.
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Health Insurance

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the IDB Group provides a monthly allowance for the purchase of health insurance.
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Savings plan

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The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.

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Hybrid and
flexible work schedules.
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Development support

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We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
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Health and wellbeing

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Access to our Health Services Center which provides preventive care and health education for all employees.
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Other perks

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Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture

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At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization.

We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

About the IDB Group

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The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to publi