Jobs
>
Coral Gables

    Clinical Business Operations Representative 3- HYBRID - Coral Gables, United States - InsideHigherEd

    Default job background
    Administrative Jobs ,
    Description
    Current Employees:

    If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

    ***HYBRID***

    The Department of Neurology has an exciting opportunity for a full-time Clinical Business Operations Representative 3 to work in Boca Raton. The Clinical Business Operations Representative 3 facilitates the prompt resolution of problems related to pre and post care that arise in daily clinical operations. The incumbent performs general administrative and receptionist functions, to include answering incoming calls, efficient management of patients, and the acquisition of necessary patient care and records. The Clinical Business Operations Representative 3 assists patients in a courteous, efficient and professional manner and ensures adherence to divisional and departmental service standards. The primary functions of this position is to provide clinical and administrative support to the Comprehensive Center for Brain Health/Cognitive Division

    • Answer phones, triage, and follow-through on messages and information requests from CCBH patients using UChart, as well as internal and external customers.
    • Obtain pre-authorization for oral medications and patient procedures, coordinate medical necessity letters and other documents for patient assistance program under nurse and/or physician supervision.
    • Coordinate physician schedule and outpatient clinic.
    • Work closely with Department's clinical operations staff to ensure seamless coordination between the faculty members' clinical activities and their academic/administrative work.
    • Coordinate and supervise appointments for VIP and international patients.
    • Reviews patient demographic information, insurance information and referral numbers for accuracy while having patient on the phone
    • Accurately records all data and maintains necessary records or files for future new patient appointment in BOX, relating to clinical care received via main fax machine, distribution of incoming faxes and mail.
    • Scan outside medical records/documents into UChart to have them ready for patients next follow up appointments.
    • Acquire the materials necessary for the patient visit including medical records and x-rays
    • Communicates with patients regarding delays in schedule
    • Respond to medical records inquiries on the in person, via fax, telephone and general medical records e-mail.
    • Proactively works physicians clinical scheduled to maximize time and manage capacity
    • Monitoring access to new appointments and management of any waiting lists for appointments.
    • Upload external MRI,MRA,MRV and CT imagings when needed
    • Manage the UChart Inbasket for assigned division.
    • Answer phones, triage, and follow-through on messages and information requests from internal and external customers
    • Coordinate general and professional correspondence associated with the faculty members' academic, research and clinical work. Copy, fax and scan documents for distribution, filing, meetings, etc.
    • Responsible for the scheduling and coordination of the physicians' academic calendar including interviews, on and off campus meetings, lectures, conferences and departmental meetings, and special programs for patients and faculty.
    • Greet faculty guests and visitors and arrange meetings rooms, etc. Arrange catering for meetings as needed. Coordinate activities with receptionist to ensure appropriate set-up and clean-up of events arranged by Division. Prepare and submit leave requests and vacation/leave tracking forms as outlined by Department and University policy.
    • Coordinate scheduling and travel for faculty CME presentations/speaking engagements.
    • Work closely with Department's clinical operations staff to ensure seamless coordination between the faculty members' clinical activities and their academic/administrative work.
    • Work closely with Department's education and training programs to coordinate and support faculty's academic work including arranging lectures, copy and distribution of educational material, coordination with other training programs, Observership program, coordination of resident and fellow visits, etc.
    • Coordinate weekly Research Meetings.
    • Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements. Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.
    • Responsible for the maintenance, requisition and submission of supplies for division.
    • Make arrangements for changes or moving or repair of phones, computers, pagers, etc. as needed by faculty members.
    • Update and submit renewals of licenses and DEA. Responsible for membership payments, as well as assist with initial credentialing, recredentialing and one time privilege. Distribute updated documents to appropriate entities internally as well as externally. Maintain updated physician's documentation.

    This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

    Minimum Qualifications

    • High school diploma or equivalent
    • Minimum 2 years of relevant experience

    Knowledge, Skills, and Attitudes:

    • Skill in data entry with minimal errors.
    • Ability to communicate effectively in both oral and written form.
    • Ability to work evenings, nights, and weekends as necessary.
    • Skill in collecting, organizing, and analyzing data.
    • Ability to work independently and/or in a collaborative environment.
    • Commitment to the University's core values.

    Any relevant education, certifications and/or work experience may be considered.

    #LI-EB1

    The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

    UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

    Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

    Job Status:Full timeEmployee Type:StaffPay Grade:H5


  • InsideHigherEd Coral Gables, United States Administrative Jobs ,

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...


  • University of Miami Miami, United States

    · Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please revi ...


  • UOMUOMUS Miami, United States OTHER

    Current Employees: · If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review ...


  • UOMUOMUS Miami, United States OTHER

    Current Employees: · If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review ...


  • Centah Inc Fort Lauderdale, United States

    Job Description · Job Description**Please read: This job posting is for an Outbound Customer Service Representative. Do not apply if your resume and experience do not demonstrate that you have outbound dialing experience (cold calling, fast paced dialing, etc.) as your applicatio ...


  • Centah Inc Fort Lauderdale, United States

    Job Description · Job Description**Please read: This job posting is for an Outbound Customer Service Representative. Do not apply if your resume and experience do not demonstrate that you have outbound dialing experience (cold calling, fast paced dialing, etc.) as your applicatio ...


  • Centah Inc Fort Lauderdale, Florida, United States Part time

    This is a hybrid position. Work from home status is only granted if criteria is met, and upon completion of 1 week of in-office onboarding/training. · Who is Centah? · Acquired by Financeit in 2017, Centah is a lead and workflow management company that allows some of North Americ ...


  • Centah Inc Fort Lauderdale, United States

    Job Description · Job Description**This is a hybrid position. Work from home status is only granted if criteria is met, and upon completion of 2 weeks of in-office onboarding/training.** · Who is Centah? · Acquired by Financeit in 2017, Centah is a lead and workflow management co ...

  • AECOM

    Project Manager

    4 weeks ago


    AECOM Coral Gables, United States Full time

    Job Description · AECOM is seeking a Project Management Manager with experience as an owner's representative for a municipal courthouse project located in the city of Miami. The project is a County Courthouse with 25 stories and 46 courtrooms. The project is nearing completion an ...


  • Trust Counsel PL Coral Gables, United States

    We are looking for an experienced Probate/Guardianship Attorney. · This is a HYBRID position. Partially REMOTE preferred. Fully remote with demonstrated teamwork/leadership skills can be considered. · If you are a scrappy, self-motivated Probate and Guardianship Attorney with 3+ ...


  • InsideHigherEd Coral Gables, United States Administrative Jobs ,

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...


  • USI Insurance Services Coral Gables, United States

    General Description: · Assist Sales Executive and Account Manager in service and retention of Commercial clients and gain exposure to Account Management job activities. This hybrid position will report to our beautiful new office space in Coral Gables with a minimum of two days ...

  • Bayview Fund Management, LLC

    Senior EBO Analyst

    4 weeks ago


    Bayview Fund Management, LLC Coral Gables, United States

    Overview · The Early Buyout Opportunity (EBO) analyst is responsible for operations management within the EBO production lifecycle (buyout, lender financing, agency re-delivery, and defect management).This individual will lead in buyout processing, warehouse lender financing, da ...

  • InsideHigherEd

    Sr. Financial Analyst

    3 weeks ago


    InsideHigherEd Coral Gables, United States Administrative Jobs ,

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...


  • InsideHigherEd Coral Gables, United States

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...

  • InsideHigherEd

    Phlebotomist 2-Lennar

    3 weeks ago


    InsideHigherEd Coral Gables, United States OTHER

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...

  • InsideHigherEd

    Sr. Database Analyst

    3 weeks ago


    InsideHigherEd Coral Gables, United States Administrative Jobs ,

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...


  • InsideHigherEd Coral Gables, United States Administrative Jobs ,

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...

  • InsideHigherEd

    Histotechnologist (H)

    3 weeks ago


    InsideHigherEd Coral Gables, United States

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review th ...

  • MKRS Law

    Litigation Attorney

    5 days ago


    MKRS Law Coral Gables, United States

    Job Description · Job DescriptionMKRS Law is currently looking for a Litigation Attorney in Workers' Compensation Defense for the Miami/Coral Gables Office. Associate will be responsible for representing the interests of employers and insurance carriers throughout the state of Fl ...